Human Resources Coordinator
Cowley County
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information, please see: https://www.kansasworks.com/jobs/13055028
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COWLEY COUNTY JOB DESCRIPTION
DATE: 8/23/2024
JOB TITLE: Human Resources Coordinator
DEPARTMENT: County Administration
REPORTS TO: County Administrator
FLSA STATUS: Exempt
SALARY GRADE: I
POSITION SUMMARY
In partnership with the Administration Office, the Human Resources (HR)
Coordinator will be the business
units subject matter expert with a solution focused approach to the
human resources function of the
employee life cycle. This role is responsible for performing routine and
project-based HR tasks;
administering, and executing processes of recruitment, onboarding,
benefits and leave administration,
performance management, employee relations and investigations,
productivity, recognition and morale, and
occupational health and safety; and training and development.
The Human Resources (HR) Coordinator will provide oversight of the
compliance of employment laws and
regulations, and all human resources policies and best practices to
promote a positive culture and
reinforcement of the companys core values. This role will cultivate the
Human Resources reputation and
integrity while exploring opportunities to add value to the countys
overall business strategy.
ESSENTIAL FUNCTIONS
Human Resources Operations & Management
Recruitment & Onboarding
Responsible for the recruitment process liaising with the positions
Hiring Manager, utilizing the
countys HRIS system ADP; creating job descriptions, posting/sourcing,
reviewing applications,
scheduling interviews, and applicant selection to fill vacant positions.
o Partners with local leadership, developing initiatives that market the
brand throughout local
community as a recruitment sourcing method.
Responsible for HR New Hire orientation to ensure completion of
background checks and HR,
benefits, and payroll documentation.
Partner with Hiring Manager to develop training and company culture
onboarding schedule.
Personnel File Management/HRIS Management
Responsible for maintaining and ensuring the security of all appropriate
employee personnel
documentation primarily within the HRIS system and any required paper
filing system.
Ensure the data integrity of the employee record within the companys
systems of record, Employee
Navigator; and HRIS System, ADP.
o Auditing and modifying where necessary to providing accurate, updated
data for reporting,
metrics, and other data reporting programs or legal requirements.
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Payroll Support
Responsible for initial employee payroll data entry and review;
state/local taxes, banking
information, benefit/payroll deductions, and paid time off (PTO) plans.
Execute and audit all company employee change actions including, but not
limited to transfers,
promotions, wage changes, pay adjustments, and terminations with the
HRIS system.
Benefits
Responsible for employee healthcare benefits administration utilizing
Employee Navigator for
enrollment, claims resolution, change reporting, reconciling/approving
invoices for payment and
communication/education of benefit programs to employees.
Facilitate and coordinate employee benefits educational conversations
and processes of
Retirement/Enrollment, Tuition Assistance, FMLA, leaves, and
Short/Long-Term Disability related
paperwork on a timely basis.
Responsible for coordinating employee recognition programs and
engagement events.
Compliance/Safety (Risk Management)
Partner with the team members in the Administration office in the
maintenance of a compliant and
updated employee handbook of business policies, practices and employment
laws and regulations.
Manage the execution of all annual compliance trainings such as sexual
harassment, discrimination,
system and cybersecur ity, workplace violence, and safety trainings.
Responsible for incident ensuring the completion of incident forms and
submitting Workers
Compensation claims.
Offboarding/Post Employment
Build rapport that creates opportunity to negotiate where applicable in
an effort to retain, initiate
knowledge transfer, and/or celebrate positive career and life
transitions.
Perform exit interviews to inform of expectations and recover county
assets, ensuring a smooth and
positive employee transition.
Respond to unemployment questionnaires and attend unemployment hearings
as needed.
Partner with department manager of vacant position to perform a
department/job analysis to
capture any changes in strategy alignment or organizational fit.