Human Resources & Volunteer Assistant

Description

DEPARTMENT: ADMINISTRATION

POSITION TITLE: HUMAN RESOURCES & Volunteer ASSISTANT

STATUS: FULL TIME, NON-EXEMPT

SUPERVISOR: HUMAN RESOURCES MANAGER

MISSION STATEMENT:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ to meet human needs in His name without discrimination.

SCOPE OF POSITION:

The Human Resource & Volunteer Assistant will be responsible for exercising judgment, confidentiality, and discretion with Human Resources policies and procedures covering administrative issues, employee guidelines, employee benefits, training programs, and administration of HR for the Spokane Citadel Corps. This position will require you to recruit volunteers to ensure success with all events. The HR & Volunteer Assistant must be able to inter-relate with all staff members and volunteers in a professional and caring manner while advocating for the Mission of The Salvation Army Spokane.

EDUCATION AND WORK EXPERIENCE:

AA in Business Administration or related field and/or three years of professional human resources experience. Professional Certification will also be considered.

Any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

Knowledge of Federal and State employment law, FLSA labor law, and HR policies and procedures

Demonstrated knowledge of Employee Development plans

Demonstrated knowledge of Progressive Corrective Action models

Demonstrated knowledge of hard copy and digital records management

Demonstrated knowledge of onboarding and I-9 verification process

Demonstrated superior written/verbal communications skills; strong, positive interpersonal skills

Manage multiple tasks in an organized, efficient, and accurate manner

Work effectively with all levels of employees and volunteers, as an individual or with a team

Understand effective leadership and supervision philosophies

Demonstrated professionalism, confidentiality, and objectivity

Ability to work in a fast-paced environment and maintain poise under pressure

Proficiency in Microsoft Suite, to include Word, Excel, PowerPoint, etc.

Pass a Motor Vehicle Records check in compliance with The Salvation Army’s policy

Must be 21 years of age

Must possess a valid Driver’s License

ESSENTIAL DUTIES AND RESPONSIBILITES:

Human Resources

Maintain relationships with outside agencies, universities, and other recruitment sources; participate in local job fairs, as needed

Manage job postings, evaluate candidates, prepare for and conduct interviews, as needed

Organize and maintain hard copy/digital personnel records and HR files

Maintain the security of proprietary business records and information

Conduct and track employee Orientation/Onboarding

Provides administrative support to the HR department

Understand and provide support for the progressive corrective action process

Provide support for employee relations in the absence of the Human Resources Manager by taking written statements and communicating issues with Divisional Headquarters Human Resources

Assist with special events (Backpacks for Kids, Adopt-A-Family, Clothe-a-Child, fundraising, etc.)

Volunteer Stewardship

Actively recruit volunteers from the public, service organizations, businesses and churches to help support The Salvation Army’s various needs, events and programs

Effectively utilize volunteer management software (VMS)

Create and manage a volunteer database to record volunteer contact information and participation

Develop numerous means to convey acknowledgement, appreciation, and recognition for volunteer services rendered

Organize and maintain hard copy/digital volunteer records

Recruit and organize volunteers for special activities such as but not limited to:

Backpacks For Kids

Toy Drives

Thanksgiving Meal

Celebrate the Season

Shop with a Cop

Clothe a Child

Christmas Events

Any other event assigned by the Corps Officers

Assist with setup of special events, to include transportation of TSA supplies

Performs other duties as assigned

PHYSICAL REQUIREMENTS:

Sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis

Grasp, push, pull objects such as files, file cabinet drawers, and reach overhead

Operate a telephone

Operate a desktop or laptop computer

Lift up to 25 lbs. (usually file boxes)

Access and produce information from a computer

Understand written information

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

BENEFITS:

A generous benefits package is included with full-time positions: paid holidays, vacation time, sick time, and medical, vision, and dental insurance.

Health Insurance: Low bi-weekly premiums for employee-only coverage, Kaiser HMO for those residing in a Kaiser service area, Anthem EPO/PPO is available for those residing outside a Kaiser service area. Voluntary 1 and family coverage at additional cost. Delta Dental DHMO and DPPO dental insurance are offered.

Life and Voluntary Options. An employer-paid life insurance policy covers employees. Voluntary supplemental life, short-term and long-term disability plans are available.

Retirement Plans: Employer-funded Money Purchase Pension Plan (Defined Contribution Plan) 50% vested at five years eligible service time. Plus, an employee-funded voluntary 403(b) option.

Parental Leave: The benefit is 40 hours of Paid Leave for qualifying events.

Sick Leave: 12 days of Sick Leave annually accruing from day one, eligible for use after three months’ service time.

Paid Vacation:

Two weeks annually, accruing from day one, for non-exempt positions.

Four weeks annually, accruing from day one, for exempt positions.

Accrued vacation is eligible for use after six months’ service time.

Paid Holidays: 13 designated holidays 1 floating holiday per year

The Salvation Army is an Equal Opportunity Employer: Minorities/Women/Veterans/Disabled.

Qualifications

Education

Preferred

Associates or better in Business Administration

Licenses & Certifications

Preferred

HP Cert Professional

Experience

Preferred

3 years: Human Resources

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)