Alumni Engagement and Advancement Coordinator

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POSITION DESCRIPTION

JOB TITLE: Alumni Engagement and Advancement Coordinator

DATE: 2024-2025 FLSA STATUS: Hourly

DEPARTMENT: Advancement REPORTS TO: Director of Development

BASIC FUNCTION: This position is the face of the development/alumni and
marketing/communication

offices when working with constituents of St. Johnsbury Academy and
local organizations. This person

serves as a representative and the liaison between the school and the
St. Johnsbury Academy Alumni

Association, alumni council, the senior class, and young alumni. The
goal is to plan and implement programs

to strategically engage alumni, current students, faculty, and staff,
and further advance the mission of St.

Johnsbury Academy to all constituencies. In addition, this position
coordinates and assists department staff

with alumni/development/marketing/communication functions to provide a
full range of support to annual

and long-range fundraising and development efforts. This position also
has a writing component which

requires detail and collaboration with advancement and school staff,
faculty, alumni, and external

constituents to research, create, and produce material to be used in the
alumni magazine, distributed to local

and social media, used for grant submission purposes, communicated in
acknowledgement letters, and sent to

other public relation outlets as needed. Lastly, this position will
serve as the liaison between the alumni

office and admissions staff, including being trained in all admissions
functions.

ESSENTIAL FUNCTIONS: The following reflects the administrations
definition of duties and

responsibilities for this job but does not restrict the tasks that may
be assigned. Administration may assign or

reassign duties and responsibilities to this job at any time.

DUTIES AND RESPONSIBILITIES:

Establish and maintain meaningful relationships with alumni to advance
the SJA mission and vision

through ongoing cultivation and strategic stewardship.

Responsible for the engagement of young alumni in all facets of alumni
relations programming to foster

their life-long relationship with their alma mater. This includes
working with the senior class and those

classes celebrating their fifth, tenth, fifteenth, and twentieth
reunions. This includes holding individual

class meetings for those classes as needed. In addition, this position
will help in planning and conducting

reunion weekends as a whole for all classes and assist with reunion
giving, including goal setting and

monitoring.

Coordinate and manage programming specifically designed for current
students to foster an

understanding of alumni relations and the life-long relationships
students can develop with their alma

mater, this includes the senior class appeal;

Assist advancement and admissions staff to plan, organize, and manage
alumni and development

events/activities, admissions fairs and events that include alumni
involvement, and other event planning

as needed.

Be a contributing member of the development office, with specific
responsibility for increasing support

from alumni through routinely identifying and qualifying alumni
prospects for gifts, communicating

development-related activities via written contact reports in
fundraising software, and engaging in

prospect management meetings.

With collaboration, oversee the work of the SJA Alumni Council by
arranging its meetings, working to

staff its committees, and ensuring strong relationships between its
members and the academic and

administrative leadership of St. Johnsbury Academy. Serve as ex-officio
executive director of the St.

Johnsbury Academy Alumni Council.

Initiate contact with prospective donors and alumni through face -to-face
engagement, digital outlets, and

telephone/email. Use the alumni spotlight series, alumni magazine, and
social media as avenues to build

relationships. Manage and maintain class notes, obituaries, weddings,
and births for alumni publications.

Serve as an ambassador of the St. Johnsbury Academy Alumni Association
to the internal community by

working with the SJA alumni base to secure professional and volunteer
services for the Academy,

collaborating with faculty and administration to create and maintain
pathways for alumni participation

that advance the goals of the school, and partnering with the
development offi