Clerical Assistant 1 (Limited Term)

Reference #: 4664471
THE POSITION
We are seeking a detail-oriented and organized Clerical Assistant 1 for our Records Management Department within the Department of Environmental Protection. This role is crucial for maintaining accurate and accessible records that ensure the efficiency and compliance of our operations. The ideal candidate will be responsible for preparing, reviewing, and scanning files in accordance with established protocols. If you are passionate about contributing to environmental initiatives and possess the necessary skills to excel in a clerical capacity, we encourage you to apply for this rewarding opportunity as we continue our commitment to sustainable environmental practices.

DESCRIPTION OF WORK
As a Clerical Assistant, you will be responsible for preparing files for scanning into DEPs OnBase Document Management System. This position will require you to have a thorough knowledge of records management practices and principles, basic file systems, and their uses. You can expect to do work that includes reviewing hard copy documents to ensure staples and binder spines are removed and ensuring that pages are in order prior to scanning. Attention to detail is essential for you to have in this position as you will be verifying completeness and accuracy of scans prior to committing the scanned document to the OnBase System Workflow for QA Review.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

9 month limited term, full-time position
Work hours are 8:00 AM to 4:00 PM, Monday – Friday, with a 30-minute lunch.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
  REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS

Other Requirements:

You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
You must be able to perform essential job functions.
How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:

Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans Preference tab or contact us at ra-cs-vetpreference@pa.gov.
Telecommunications Relay Service (TRS):

711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

EXAMINATION INFORMATION

Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate information or:
your score may be lower than deserved.
you may be disqualified.
You may only apply/test once for this posting.
Your results will be provided via email.

The Comm nwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.