Administrative Assistant

JOB REQUIREMENTS: Position Description: As an Administrative Assistant
in the Department of Medicineyou will perform administrative duties
requiring skill and knowledge of organizational policies and procedures,
under general supervision. You will provide support to the faculty of
the Division of Geriatric and Palliative Medicine. Primary Functions
Using Outlook Calendar, coordinate and maintain calendar of events,
appointments, meetings and travel itineraries. Communicate physician
absence to appropriate individuals. Answer and relay telephone calls.
Resolve and provide answers to routine inquiries and take appropriate
messages. Use discretion in information provided. Greet and direct
visitors. Maintain records and filing. Compose general correspondence,
reports, memoranda and other documents using advanced functions of
computer applications and software packages, including Outlook, Word,
Excel, Power Point, Oracle, Epic and other applications as needed.
Proofread documents and ensure they are professional in appearance and
grammar. Provide software support including revising existing documents
for proper format and grammar. Order, maintain and track levels of
supplies. Monitor expenditures and evaluate requests for
appropriateness. Maintain office equipment. Process basic payment
requests, requisitions, and invoices. Collect and distribute incoming
faxes for the Division. Collect and distribute incoming mail and process
outgoing mail for assigned physicians. Review the attending and on-call
schedules in Spok and Qgenda. Assist with the onboarding and departure
process in the Division. Assist in the credentialing and
re-credentialing processes for the faculty and advance practice
providers in the Division. Assist in Palliative Care studies and CME
activities. Provide back-up support for other administrative staff when
needed. Assist in special projects as needed and perform other duties as
assigned. Knowledge – Skills – Abilities Knowledge of computers,
clerical procedures, customer service standards, collaboration, and
information management. Strong written and oral communication skills,
with editing and publication knowledge. Organization, time management,
interpersonal, and problem-solving skills. #LI-SN1 Preferred Schedule:
M-F 8-4:30 Position Requirements: Appropriate experience may be
substituted on equivalent basis Minimum Required Education: High School
Diploma Minimum Required Experience: 3 years of experience. Preferred
Education: Associate Degree – Communications, Business, Health
Administration Preferred Experience: Administrative support work in a
matrixed environment Why… For full info follow application link.
EEO/AA Minorities/Females/Vets/Disability The Medical College of
Wisconsin is an affirmative action/equal opportunity employer and does
not discriminate in hiring or employment on the basis of age, sex, race,
color, religion, national origin, veteran status, disability or sexual
orientation. APPLICATION INSTRUCTIONS: Apply Online:
ipc.us/t/6D4002F459324145 Qualified females, minorities, and special
disabled veterans and other veterans are encouraged to apply.