Records and Information Management Specialist, PD16R050-OIT-Office of Information Technology

Summary This position is located in the Health Resources and Services Administration, Office of Operations, Office of Information Technology, Division of IT Governance, IT Compliance Branch . The duty location for this position is in Rockville, MD and is not eligible for remote work. Applicants please note: Additional selections may be made across the Department of Health and Human Services through this vacancy announcement. Responsibilities As a Records and Information Management Specialist, you serve as HRSAs Records Officer responsible for leading, planning, and implementing the HRSA electronic records management program for core mission and administrative records, regardless of medium or format. Your major duties and responsibilities include: Managing the Agencys Records Management program to align with the agencys business and mission need. Supporting the modernization of records management functions by managing the transition of agency paper records to electronic records. Translating records management policies and mandates into business requirements and providing to IT system owners in Bureaus and Offices for implementation of electronic records management. Working closely and proactively with legal counsel to ensure that records/information assets are managed to ensure government accountability, protect the interests of the public, and mitigate records-related litigation risks. Coordinating with HRSA program managers to ensure records creation, maintenance, use, and disposition are in accordance with this guidance and the Federal Records Act. Creating, conducting, or coordinating records management training for agency staff. NOTE: Do not cut and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. Requirements Conditions of Employment Qualifications THESE QUALIFICATION REQUIREMENTS MUST BE MET BY THE CLOSING DATE: 10/08/2024 Do not cut and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. MINIMUM QUALIFYING SPECIALIZED EXPERIENCE is experience that has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position and is typically in or related to the work of the position to be filled. To be creditable, an applicants one full year of specialized experience must demonstrate the knowledge, skills, and abilities necessary for successful job performance. GS-13: Your resume must clearly demonstrate that you have one full year of the minimum qualifying specialized experience comparable in difficulty and responsibility to at least the GS-12 level in the federal service. Examples of the minimum qualifying specialized experience equal to the GS-12 level include the following types of tasks performed on a regular and recurring basis: Facilitating and managing an organizations records management program including leading projects, workgroups, etc. to improve compliance with records and information management requirements. AND Developing standard operating procedures to improve the administration of records and information. Experience refers to paid and unpaid experience, including volunteer work done through National Service Programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited. Applicants whose resumes clearly demonstrate the required minimum qualifying specialized experience will be evaluated based on the occupational assessment competencies listed below. A competency is defined as a measurable pattern of knowledge, skills, abilities, behaviors, and other characteristics that an individual needs to perform work roles or occupational functions. RECORDS AND INFORMATION MANAGEMENT – Knowledge of, and experience in applying records management laws, regulations, rules, policies, and procedures which govern the creation, dissemination, research, storage, and disposition of Federal records. BUSINESS PROCESS REENGINEERING – Utilizes methods, metrics, tools, and techniques to analyze and design workflows and business processes within an organization to improve outcomes, customer service, decrease operating costs, increase efficiency and effectiveness of operations, etc. COMPLIANCE – Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance. PROGRAM MANAGEMENT – Designs, implements, and manages multiple or ongoing programs/projects, and directs the related resources, personnel, and activities. TO PREVIEW THE OCCUPATIONAL ASSESSMENT QUESTIONNAIRE, please click on the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12554463 Current status candidates must meet Time-in-Grade (TIG) by the closing date of this announcement. To allow us to verify that you meet TIG requirements, provide any of the following SF-50s: Please Note: Current year pay adjustments are not acceptable for verifying TIG (ex. 2024 general increases cannot be used to verify TIG). Competitive or Career-ladder promotion to your highest grade (this does not include 120 day temporary promotions) Regular Within Range Increase (WRI) or With In Grade (WGI) increase at your highest grade (this does not include quality step increases (QSIs). Competitive career/career-conditional appointment to your highest grade. SF-50 at your highest grade held, that is at least one year older than the announcement closing date of 10/08/2024. Not sure which SF-50 to submit? Check out our video… Go here to watch the video on the SF50s to submit in your application package. Education Additional Information HHS is an equal opportunity employer. Selection for this position will be based solely on merit without regard to race, color, religion, age, gender, national origin, political affiliation, disability, sexual orientation, marital or family status or other differences. Security and Background Requirements: If not previously completed, a background security investigation will be required for all appointees. Appointment will be subject to the applicants successful completion of a background security investigation and favorable adjudication. False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action. E-Verify: HRSA participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their social security numbers. Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. Creditable Service: A newly appointed or reappointed employee may receive service credit for annual leave for prior work experience directly related to the duties of the position being filled. The use of this service credit is at the discretion of the selecting official and must be finalized prior to selectees entrance on duty. For more information, please click here. Recruitment Incentives: Recruitment incentives are not authorized. Student Loan Repayment Incentive: Student loan repayment incentive is not authorized.