Construction Management Assistant (OA)

Summary About the Position: This job announcement is for Construction Management Assistant (OA) for the Rock Island District Amy Corps of Engineers, located in Johnston, Iowa. This position may be filled at either the GS-06 grade level or the GS-05 grade level with non-competitive promotional potential to the GS-06 level. Duties described reflect the full performance GS-0303-06 level. Responsibilities Perform a variety of administrative duties in support of an office engineering function as well as office support duties in a construction Area Office. Provide advice and assistance to both superiors and subordinates on all matters of an administrative nature Prepare a wide variety of documents, forms, and correspondence relative to contract changes and claims, whether they are within the Area Engineer/Resident Engineers authority or the Contracting Officers authority. Maintain and control records for all change orders and modifications, including pending change orders and claim files. Routinely provide information by phone and/or email, with comprehensive updates being transmitted on a monthly basis. Prepare and transmit monthly pay estimates from information compiled by technicians, engineers, and other field staff. Responsible for the review and preparation of travel requests and vouchers for the Area Office personnel. Resolve various problems associated with the administrative and clerical work of the office. Establish files for both pending and finalized contract action by use of an automated management system. Use a computer to input/retrieve and stores data to create letters, memoranda, and reports of a non-technical nature relating to such matters as vehicle usage, telephone usage, safety exposure, etc. Certify time and attendance reports with responsibility to include completeness, appropriate documentation of various types of leave, and labor cost codes. Requirements Conditions of Employment Qualifications Who May Apply: US Citizens In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Minimum Qualifications GS-303-05 Specialized Experience: One year of specialized experience which includes maintaining office files, assisting with documents, and preparing correspondence. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04). OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. (Note: You must attach a copy of your transcripts.) OR Combination Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages. Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone–no substitution of education for experience is permitted. Minimum Qualifications GS-06 Specialized Experience: One year of specialized experience which includes preparing documents and forms, and correspondence to support office duties. Assist in resolving issues, maintaining files, assisting in budget, contract close outs, and/or billing. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). You will be evaluated on the basis of your level of competency in the following areas: Conscientiousness Customer Service (Clerical/Technical) Manages and Organizes Information Organizational Awareness Self-Management Technical Competence Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. Direct Deposit of Pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a General Administration and Management Career Field Career Field position. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.