Clerk Specialist – Staffing Unit

Clerk Specialist – Staffing Unit

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Clerk Specialist – Staffing Unit

Salary

$36,628.80 – $53,788.80 Annually

Location

Woodward – 50276 – Boone County, IA

Job Type

Full-time

Job Number

25-00725

Agency

400 Health & Human Services – State Operated Specialty Care – Woodward Resource Center

Opening Date

09/25/2024

Closing Date

10/6/2024 11:59 PM Central

LinkedIn Tag

#LI-POST

Point of Contact

Val Kilmer, vkilmer@dhs.state.ia.us

Description

Benefits

Questions

Job Description

Woodward Resource Center, a State of Iowa Health & Human Services (HHS) facility, is seeking a Clerk Specialist to join our Staffing Unit. As a Clerk Specialist, you will assist in assuring work assignments are scheduled and filled, enter accurate and timely information from the staffing boards into the scheduling system on an ongoing basis, and serve as an expert for staffing and direct care payroll issues. This is a full-time position with a variable, non-standard schedule and opportunity for growth, development, and advancement.

About Woodward Resource Center (WRC)

At WRC, our mission is to prepare and support individuals to live in the community of their choice. From the moment of admission, were committed to providing quality care and support tailored to each individuals needs and aspirations.

What Youll Do

• Assist Assistant Superintendent of Habilitation Services in assuring work assignments are filled and carried out.

• Complete time-keeper duties for the Habilitation Services Department using Kronos and Workday to assist in completing payroll processing every two weeks.

• Serve as a resource to WRC staff as appropriate in matters relating to scheduling, clerical and Habilitation Services. Respond to requests and coordinate services. Interpret personnel and timekeeping policies and procedures to direct care staff and their supervisors as needed.

• Coordinate with others within the Staffing Unit so that procedures used are consistent.

• Prepare reports, other typed materials, and general clerical work.

• Maintain staffing files and records including confidential/sensitive payroll and leave related matters.

• Perform related duties as required.

Key Competencies

Successful candidates for this position will demonstrate the following competencies:

• Respond to requests and questions related to the staffing unit regarding scheduling and payroll.

• Create and maintains department files.

• Provide confidential clerical support as needed.

• Follow directions and work independently.

Benefits of Joining WRC

Working for the State of Iowa comes with its perks. In addition to a competitive salary, youll enjoy a comprehensive benefits package designed to support your well-being and professional growth:

Health, Dental, and Vision Coverage:Health and dental insurance packages to keep you and your family healthy at a low cost with outstanding coverage!

Paid Time Off:Take time to recharge with paid time off, including vacation (96 hours/year to begin, increasing with years of service), sick leave (144 hours/year), and paid holidays (9 days/year).

Retirement Plans:Participate in retirement plans such as IPERS (employees contribute 6.29% and the State of Iowa contributes 9.44%) as well as our Retirement Investors Club (RIC), Employer Sponsored Retirement Plan (the State of Iowa matches dollar for dollar up to $75/month).

Flexible Spending Accounts:Take advantage of flexible spending accounts for medical and dependent care expenses.

Insurance Coverage:Benefit from life insurance and free long-term disability insurance for added peace of mind.

Employee Assistance Program:Access resources and support through our Employee Assistance Program for personal and professional challenges.

Employee Discount Programs:Enjoy discounts on a variety of goods and services through our employee discount programs.

For additional information on benefitsclick here (https://das.iowa.gov/media/3766/download?inline=) .

Click hereto see how we compare with other employers or offers by using our Total Compensation Calculator.

Join Us Today

If you are a responsible and reliable individual who takes pride in providing quality clerical work, we encourage you to apply for the Clerk Specialist – Staffing Unit position at WRC. Join us in making a positive difference in the lives of those we serve.

New to the area or looking to relocate to Iowa? VisitThis is Iowato see how Iowa offers something for everyone- competitively low cost of living, bustling cities and neighborhoods, access toentertainment, opportunities for career growth and unrivaled access tooutdoor adventures.

HHS values those with “lived experience” and encourages adults who were fostered as youth, foster parents, and/or parents who were in the DHS system to apply. Minorities, women, persons with disabilities and veterans are encouraged to apply (Hearing and Speech Impaired – Relay Iowa 1-800-735-2942 TDD).

Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visitwww.dhs.gov/E-Verify.

Minimum Qualification Requirements

Experience equal to three years of full-time clerical or closely related work;

OR

an equivalent combination of education and experience, substituting graduation from high school, G.E.D. equivalency or satisfactory completion of a recognized correspondence or formal job-related training course at the high school or equivalent level such as that offered by WIN, OEO, CEP, CIVEC or similar programs, for one year only of the required experience;

OR

an equivalent combination of education and experience, substituting nine months or thirty semester hours coursework in an accredited business school, college or university for each year of the required experience;

OR

certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience;

OR

employees with current continuous experience in the state executive branch that includes the equivalent of eighteen months of full time experience as a resident treatment worker or Clerk–Advanced.

For additional information, please click on thislink to view the job description. (https://das.iowa.gov/sites/default/files/hr/documents/classandpay/JobClassDescriptions/ClerkSpecialist-00018-90018.pdf)

Why Choose the State of Iowa?

At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.

Our Robust Benefits Package Includes:

Competitive Compensation:

Enjoy a competitive salary that reflects directly on your skills and expertise.

Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.

Health and Wellness:

Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.

Retirement Planning:

We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .

Paid Time Off:

Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.

Professional Development:

Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.

Employee Assistance Program (EAP):

We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.

Diversity and Inclusion:

Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.

Join Us – Elevate Your Career:

Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!

01

Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability?

Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

Yes – I understand and agree.

No

02

PLEASE READ CAREFULLY

Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

No – I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

Yes – I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

03

How many years of experience do you have of full-time employment in clerical or closely related work?

No experience to less than 1 year

1 year to less than 2 years

2 years to less than 3 years

3 years or more

04

If you have a high school diploma/GED – how many years of full time clerical or closely related work do you have? NOTE: Satisfactory completion of a recognized correspondence or formal job-related training course at the high school or equivalent level such as that offered by WIN, OEO, CEP, CIVEC or similar programs would substitute for high school/GED completion.

No experience to less than 1 year

1 year to less than 2 years

2 years or more

Not applicable – I do not have a high school diploma/GED or equivalent

05

How many years of experience in full time clerical or closely related work AND education do you have? Nine months or thirty semester hours of coursework in an accredited business school, college or university may substitute for one year of the required experience.

No education/experience to less than 1 year

1 year to less than 2 years

2 years to less than 3 years

3 years or more

06

If you have completed the certification from the State of Iowa Administrative Assistant Certificate Program: How many years of experience in full time clerical or closely related work AND education do you have? Nine months or thirty semester hours of coursework in an accredited business school, college or university may substitute for one year of the required experience.

No education/experience to less than 1 year

1 year to less than 2 years

2 years to less than 2 1/2

2 1/2 years or more

07

If you are a CURRENT employee for the State of Iowa (executive branch): How many years of full-time work experience in the state executive branch do you have in the classification of either a Resident Treatment Worker or Clerk-Advanced?

No experience to less than 1 year

1 year to less than 1 1/2 years

1 1/2 years or more

Required Question

Agency

State of Iowa

Agency

400 Health & Human Services – State Operated Specialty Care – Woodward Resource Center

Address

1251 334th St

Woodward

Website

http://dhs.iowa.gov/mhds/disability-services/resource-centers/woodward

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