Clerical Assistant 2

THE POSITION

The Department of Military & Veterans Affairs is looking for an independent, responsible candidate to fill our Clerical Assistant 2 position at the Gino J. Merli Veterans Center located in Scranton, PA.  If you are an ambitious, confident clerical assistant committed to providing amazing resident care and resident interaction, this job is for you! 

Watch this video to see how you can make a difference caring for Pennsylvanias veterans working for the Department of Military and Veterans Affairs. Come join the DMVA team, apply today! 

DESCRIPTION OF WORK

This position works closely with Nursing Management to organize and provide high quality services to our Veteran population. The ideal candidate must be personable in nature to enable them to interact with managers, employees and clients in a positive way.  The candidate must have experience using software programs to manage digital filing systems or calendars and possess excellent written and verbal communication to type clear and concise documents like memos, emails and invoices.  This position is responsible for coordinating and maintaining daily appointment schedule for Clinical Service Manager, create reports as directed for nursing department, maintain nursing files, and communicate with other departments on nursing business.  

Interest in learning more?  Additional details regarding this position can be found in the position description. 

Work Schedule and Additional Information:

– Full-time employment
– Work hours are 8:00 AM to 4:00 PM, Monday – Friday, with 30-minute lunch.
– Salary:  Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $35,306 (before taxes). 
– You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS
 Minimum Experience and Training Requirements:

– Six months as a Clerical Assistant 1 (commonwealth title); or
– Graduation from high school; or
– An equivalent combination of experience and training.

Additional Requirements:

– 2 years or more of experience working with software applications within the Microsoft package and/or other software packages to create spreadsheets, calendars, documents and rosters. 
– Ability to work with various office equipment scanner/printer/fax, computer/tablet, telephone/personal communication devices etc. 
– You must be able to perform essential job functions.

Preferred Qualifications (not required)

– Completion of a high school business curriculum.
– Six (6) months or more experience as a Clerical Assistant 1 employed by the Commonwealth of PA.
– Experience in typing and data entry.
– Experience with filing and shredding.
– Experience creating work orders.
– Experience answering, screening, and forwarding telephone calls.
– Experience working in a long-term care facility or large healthcare facility.
– Experience updating and maintaining policy and procedure manuals.
– Experience proofreading completed materials for accuracy.
– Experience filing and retrieving documents for various departments.
– Experience working at a long-term care or large healthcare facility.

Legal Requirements:

– A conditional offer of employment will require a medical exam.
– This position falls under the provisions of the Older Adult Protective Services Act.
– Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

In accordance with the seniority provisions of the applicable collective bargaining agreement, this position was previously posted for seniority candidates. Since there were no seniority candidates, it is now open to all applicants. 

How to Apply:

– Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
– Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
– Failure to comply with the above application requirements may eliminate you from consideration for this position. 

Veterans:

– Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans Preference tab or contact us at ra-cs-vetpreference@pa.gov.

Telecommunications Relay Service (TRS):  

– 711 (hearing and speech disabilities or other individuals). 

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.  

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.