12-month Administrative Assistant – Elementary

Position:   12-month Administrative Assistant 
Locations: Brandywine Wallace Elementary
Pay Rate: $21.11 per hour
Schedule: 7 hours per day, 5 days per week, 260 days per year (12-months)
Benefit Eligible: Yes
Effective Date: October 2, 2024

Are you passionate about helping ALL students learn in a collaborative environment? If so, we may have the career for you!  Downingtown Area School District is excited to announce an opening for a 12-month administrative assistant at Brandywine Wallace Elementary.

Job Summary:   Provides administrative support, as the Principals liaison, to ensure the smooth and efficient operation of the entire school in delivering instructional, athletic, and recreational services to the student body.

Qualifications:  To successfully perform this position, a person must be able to perform each primary duty satisfactorily.  

1. High school diploma plus two years post secondary education or two years experience in a similar position
2. Knowledge of standard office procedures and practices
3. Proficient administrative assistant skills, including organizational skills and the ability to meet deadlines
4. Strong oral and written communication skills
5. Ability to make decisions independently, as well as to execute assignments of administrative detail as delegated
6. Proficiency in the use of technology for individual and system management, communication, and research
7. Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements
8. Candidate must adhere to all local, state, federal, and school code requirements for employment

 
Duties & Responsibilities:(Abbreviated – Please review the attached Job Description for more details on this specific opportunity) 

1. Assists principal, teachers, parents, and students
2. Telephones contact, including messages for staff, scheduling appointments, routing, and answering inquiries
3. Maintains accurate files and lists, including but not limited to staff observations, teacher attendance, Acceptable Use Policy, and class lists
4. Works with the transportation department as needed to resolve issues or arrange transportation for field trips
5. Sorts and distributes interoffice mail
6. Processes attendance sheets for payroll
7. Maintains student activity account
8. Maintains student files using current software systems, cumulative folders, withdrawals, and enrollments
9. Prepares homework requests for students who are absent
10. Copies and collates materials for building use/distribution
11. Records/updates report card data and print report cards
12. Maintains, inputs, and updates building competencies and print ESARS
13. Purchases inventory and supplies for building
14. Processes kindergarten registration
15. Serves as facility usage coordinator using current software system
16. Ensures safe dismissal of all students to appropriate adult, day care van, or school bus
17. Coordinates Retired Senior Volunteer Program (RSVP)
18. Acts as the liaison with security service and Substitute Teacher Service
19. Coordinates the distribution of all keys
20. Maintains a current parent handbook
21. Coordinates school picture day
22. Creates concert programs — set up, type, illustrate, copy, and assemble
23. Creates and maintains position procedure outline to describe daily duties of the position/department as needed

DASD Benefits Information:

Select Health Benefits a la carte – Only pay for what you need 

– Medical Coverage through IBX – PPO plans only
– No Primary Care Physician necessary
– No referrals required
– IBC has extensive local and national networks
– Prescription Coverage through CVS/Caremark
– Dental Coverage – Delta Dental Active PPO
– Allows use of in-network and out-of-network providers

Vision Coverage – Vision Benefits of Amer ca (VBA)

Paid Time Off

– ?10 sick days annually
– 3 personal days annually for full-time employees; 2 annually for part-time
– 9 paid holidays per year