Assistant Director Finance Administration, Breathitt Veterinary Center

Summary of Job Duties and Responsibilities:

This position is located at the Breathitt Veterinary Center in Hopkinsville, KY.

Responsible for fiscal management and administrative, laboratory, network and building support functions.

Supervises nine positions in laboratory support functions including billing, data entry, customer service, operations, building and grounds maintenance and information technology.

Ensures that laboratory support personnel perform to the level of a Level 1 Laboratory

Responsible for fiscal management of the Breathitt Veterinary Center, including budget preparation, monitoring and quarterly fiscal reports to the Director

Assists Director in preparing budgets and reporting to the Dean, Hutson School of Agriculture and the Vice President for Financial Affairs, Murray State University

Assists Director in preparing and planning for State and Federal Grants and ensures that purchases support the Level 1 laboratory status.

Monitors purchases and inventory of equipment, reagents, laboratory supplies, office supplies and general building supplies to ensure NAHLN Level 1 accuracy, timeliness, and capacity requirements are met.

Monitors contracts, grants and other financial instruments to ensure that BVC is operating as a financially responsible entity.

Monitors contracts, grants and other financial instruments to ensure BVC is operating according to state and federal laws

Ensures that accounts receivable and accounts payable are processed in an accurate and efficient manner

Liaisons with HR and other administrative offices for personnel and administrative matters (e.g., hiring, separation, administrative paperwork, requisitions, invoices, etc.)

Prepares hazardous waste annual reports and permit applications. Schedules hazardous waste pickup.

Works with the Maintenance supervisor in keeping BVC grounds well-kept and professional.

Works with Maintenance supervisor in maintaining building environment suitable for testing procedures and personnel comfort

Meets with building maintenance repair technicians to ensure HVAC equipment is kept in good repair and is working at an optimum level.

Meets with vendors, representatives and repair technicians to ensure equipment is kept in working condition and ready for testing procedures as is fitting a Level 1 laboratory

Works closely with Information Technology Administrator to keep BVC laboratory information management system program, quality management program and general IT systems programs operating at an optimum level

Works with IT administrator to examine advancing technology and how it can be of use to BVC

Serves as the principle liaison between BVC and the university administrative/support offices on main campus.

Keeps the Director up to date on state budgets, appropriations and other matters affecting BVC .

Serves as the Director’s designated representative at meeting and functions as required.

Perform special projects as determined by the Director

Minimum Education Requirements:

Bachelor’s Degree required.

Minimum Experience and Skill Requirements:

4 years in business related field

Pleasant proactive personality with the ability to handle demanding situations, quickly adapt to address changing circumstances and demanding personalities and work as a team.

Excellent communication, interpersonal, supervisory, multi-tasking and organizational skills.

Excellent problem-solving skills; ability to troubleshoot deficiencies, identify corrective actions, evaluate new processes and materials/equipment, implement plans, and develop preventive actions

Familiarity with budgeting, state bidding and reporting expenditures

Ability to plan and make decisions often without instruction or supervision

Advanced knowledge of computer programs such as Excel and Word; proficient internet research and email

Proficient with business reports, human resource topics and budgeting

Familiar with supervision and management of employees; ability to adapt to demanding situations

Ability to describe problems with building management; HVAC and coolers and boilers to repair technicians and workers.

Special Instructions to Applicants:

Along with the application, the following items must be included:

Letter of application describing training and work experience

Resume

Unofficial transcripts

Breathitt Veterinary Center participates in the DHS E-Verify program.

Minimum Salary: $65,000

Maximum Salary: $72,000

Work Hours:

May be required to respond on weekends, holidays and afterhours for building functions, meetings and emergencies.

Work Location: Hopkinsville, KY