Sr Administrative Assistant (NE)

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Job Description

The Sr. Administrative Assistant supports the functional leaders of Operations and Quality/Regulatory Affairs. Responsible for all aspects of administrative support including travel plans and expense reports, maintaining calendars, scheduling meetings, organizing communication and cascading messaging, support with power points designs, ordering of supplies, and providing support to staff members. Collaborate with other administrative assistants or team members on large company projects. This position will report directly to the Sr. Director of Operations and will be dotted line to support the Sr. Director of Quality & Regulatory.

Responsibilities :

Receiving and directing visitors including coordination of workstations

Managing calendars and booking conference rooms for meetings, as well as any necessary event arrangements

Making travel arrangements and managing expense reports.

Preparing reports and notes from meetings; distribute to appropriate people and follow up as needed

Support with designing and proofing power points or presentations

Organize functional leader communications and messaging

Strong customer relations

Taking minutes at specified meetings and distribute to appropriate people

Maintain department’s office supply, inventory and ordering as needed

Implement and follow through of action items derived from attended meetings, as well as verbally from Director of Operations, Supply Chain, Quality/Regulatory or R&D and distribution of reports

Reconcile expenses, invoices and bills

Training staff on the use of Concur (Expense Management System)

Track and maintain all facility action items

Assist in on-boarding of new hires

Administer functional events and meetings

Process credit card authorizations working through JP Morgan website

As needed, support other departments for adhoc requests.

Provide Receptionist and Executive Assistant back-up support as needed

Assist in the areas of continuous improvement, cost reductions, and similar important areas

Demonstrates the Thermo Fisher values – Integrity, Intensity, Involvement and Innovation (The Four I’s)!

Minimum Qualifications:

High school diploma or GED equivalent

Two (2) years of administrative, project coordinator and/or office experience

Strong computer and internet research skills with experience with Excel, Word, MS Project, and PowerPoint

Highly organized and flexible to coordinate different projects

Ability to prioritize tasks

Ability to work independently with little direct supervision

Ability to react appropriately to changing priorities and impending deadlines

Maintain sensitivity to confidential matters

Ability to work well with all levels of internal management and staff, as well as outside clients and vendors

Excellent communication and interpersonal skills both written and verbal

Strong team building skills and proven ability to work with a diverse group of people

Physical Requirements:

Normal manufacturing environment

Position may require frequent communication and walking to other areas in which designated PPE will be required

Position will require sitting and/or standing for prolonged periods of time

Preferred Qualifications:

Associates Degree or Higher is a plus

Compensation and Benefits

The hourly pay range estimated for this position based in California is $27.00–$32.00.

This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes:

A choice of national medical and dental plans, and a national vision plan, including health incentive programs

Employee assistance and family support programs, including commuter benefits and tuition reimbursement

At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy

Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan

Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

For more information on our benefits, please visit: https://jobs.thermofisher.com/global/en/total-rewards

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.