Entry-Level Project Coordinator – Fire Services Admin Support

The Apply with SEEK option will be utilized for International applicants, mainly Australia. If this does not apply to you please use the Apply option.

IF YOU CARE, THERE’S A PLACE FOR YOU HERE

EFI Global is a full-service engineering, fire investigation, environmental, health and safety, and specialty consulting services firm serving a variety of industries in both the public and private sectors. Over the last four decades, we have grown from a boutique firm specializing in handling insurance fraud and arson cases and providing expert witness testimony, into a recognized global leader in engineering failure analysis, origin-and-cause investigations, environmental consulting, laboratory testing and specialty consulting. Our forensic investigation, engineering and environmental services teams around the world share a dedication to expertise, quality and demonstrating to customers that caring counts®. Each of our more than 700 professional engineers, fire investigators, architects and scientists was selected for their technical proficiency, in-depth industry knowledge and commitment to professional integrity. Together, our diverse backgrounds and collective insights empower clients to make better-informed business decisions. EFI’s combination of global solutions and local expertise has earned the firm a reputation for delivering timely responses that consistently meet our clients’ expectations—anytime, anywhere. Click here to learn more about EFI Global.

Seeking an experienced Project Coordinator / Administrative Assistant to assist with various projects and assignments supporting EFI Globals Fire Service Line.

This is a full-time remote position that must be based in the state of Florida or surrounding area.

This is a fast-pace, “hit the ground running” administrative support role for our Florida teams. (NOT an IT or Project Management role.)

Must be available to work an 8-hour shift between 7:00AM to 6:00 PM EST and occasional on-call weekends.

PRIMARY PURPOSE : To coordinate project scheduling and administrative tasks.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

Gathers project data.

Coordinates project scheduling.

Communicates project progression to appropriate parties.

Documents project actions and results.

Track project due dates.

Enters applicable information into a data system.

Prepares project and/or presentation materials.

Works with vendors.

Produces correspondence, reports, and other documentation as required.

ADDITIONAL FUNCTIONS and RESPONSIBILITIES

Performs other duties as assigned.

Supports the organizations quality program(s).

Self-direct tasks and time management to meet business demands.

Uses project management/accounting software to assign project numbers.

Tracks project work orders/purchase orders and other authorizations.

Coordinates internal requests for insurance certificates.

Coordinates subconsultant and subcontractor invoices, insurance requirements, vendor agreements

Prepare and finalize project invoices using Deltek Vision.

Monitors response times and tracks project due dates for various clients.

Enters applicable project information into a data system, tracking software and/or spreadsheets.

Coordinates vendor agreements, budgeting requests and invoices.

Assists with report formatting, finalization, and delivery to clients.

QUALIFICATIONS

Education & Licensing

High school diploma or GED required.

Experience

Two (2) years administrative office experience or equivalent combination of education and experience required.

Requires Microsoft Office Suite – Excel and PowerPoint.

Preferred software/database experience for project management tasks, such as AR, Project Set-Up, Invoicing, CRM. Knowledge of Deltek Vision and Concur is a plus!

Preferred experience proofreading technical reports for grammar, spelling and formatting.

Residential and/or commercial property insurance is a plus!

This would be a good career transition for collections specialist, billing specialist, accounts receivable specialist, accounts receivable associate, accounts payable, accounting assistant, human resources assistant, customer service, front office, receptionist, office manager, office administrator, office coordinator.

Skills & Knowledge

Knowledge of web technology

Excellent oral and written communication

PC literate, including Microsoft Office products

Strong organizational skills

Excellent interpersonal skills

Ability to work in a team environment

Ability to meet or exceed Performance Competencies

WORK ENVIRONMENT

When applicable and appropriate, consideration will be given to reasonable accommodations.

Mental : Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines

Physical : Computer keyboarding, travel as required

Auditory/Visual : Hearing, vision and talking

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.

Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace

Our business is founded on people with the best technical skills and outstanding industry knowledge and we strive to employ and retain exceptional talent. EFI Global is an equal opportunity employer welcoming applications from all qualified persons.

If you are interested in working for us, please visit our job board.