Administrative Assistant

Job Description:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for a variety of administrative and clerical tasks to ensure the efficient operation of our office.

Key Responsibilities:

Answering phones and directing calls to the appropriate personnel

Entering invoices into the system

Ordering and maintaining office supplies

Maintaining job folders and ensuring they are up-to-date

Creating new hire packets and handbooks

Collecting timecards and entering them into QuickBooks

Paying certain invoices using a credit card

Maintaining vehicle and equipment folders

Utilizing Microsoft Word, Excel, Outlook, QuickBooks, and Bluebeam for various tasks

Additional Responsibilities:

Assisting the payroll department by balancing weekly timecards using math and time management skills

Performing administrative duties such as filing, typing, copying, scanning, shredding, laminating, and supporting management

Inputting vendor invoices into the system using QuickBooks; basic accounting knowledge is a plus

Providing excellent customer service by answering, screening, and directing phone calls, interacting with visitors, and responding to emails in a professional and timely manner

Skills and Qualifications:

5-10 years of administrative experience

Strong organizational and time management skills

Excellent written and verbal communication abilities

Familiarity with office environments and proficiency in Microsoft Word, Excel, and QuickBooks

Attention to detail and accuracy in completing tasks

Ability to prioritize tasks and multitask effectively

Capable of handling front desk duties with minimal supervision

Previous experience as an administrative assistant or in a similar role is required

Quick learner with the ability to take good notes and double-check work

Positive and friendly attitude, caring about the job beyond just a paycheck

Dependable and reliable, with the ability to be punctual, stay late when necessary, and work independently as well as part of a team

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.