Administrative Assistant

COMPANY OVERVIEW

Founded in 2007 in Huntsville, AL, MartinFed provides the U.S. government with customer-focused, performance-based solutions using technology and an empowered workforce as an engine to drive its customers missions. Our goal is to attract the best and brightest within their field.

We invest in our people because they are our greatest asset. They cultivate our purpose, embody and reflect our core values, and define our culture. MartinFeds core values that set us apart are the following:

Be Driven – We are fueled by the hunger to learn more and do more.

Be Curious – We engage in continuous improvement – never accepting the status quo.

Be Humble – We seek honest feedback to strengthen our relationships.

Pursue Excellence – We strive to achieve extraordinary results and do not settle for mediocrity.

Strive for excellence and consider joining our growing team today!

JOB OVERVIEW

MartinFed has an opening for an Administrative Assistant to join our team of talented and diverse individuals. This role will directly support the Bureau of Alcohol, Tobacco, Firearms, & Explosives (ATF)s Forensic Science Laboratory in Beltsville, MD.

ESSENTIAL FUNCTIONS

Proofread documents for accuracy, typographical errors and format IAW office guidelines

Prepare and format a variety of correspondence, including congressional letters, memoranda, surveys, talking points, reports, speeches, budget documents, and notices for publication to the Federal Register.

Provides technical and administrative support to the lab/lab personnel in addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements).

Type correspondence, reports, records, and technical papers. These may include tables, charts, graphs, and presentations as well as various Government forms such as requisition forms, travel authorizations, and travel expense vouchers.

Makes travel arrangements, coordinates meetings, meeting agenda, and scheduling of logistics required to support office staff and is able to perform Internet-based research.

This role requires independent work 70% of the time.

QUALIFICATIONS

High School Diploma or G.E.D

Additionally, the individual should have a minimum of two (2) years of direct work experience in an office environment OR at least an Associates Degree in a related field.

Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience is required to prepare documents, listings, tables, briefings, and worksheets.

Microsoft Office (Access, Project, Vizio) experience is desirable.

Experience exercising independent judgment in resolving administrative problems.

Experience exchanging non-routine information using tact and persuasion as appropriate, requiring good oral and written communication skills.

Experience exhibiting industry-accepted customer service practices and professional acumen in response to daily tasks, due dates, and requests for information.

PHYSICAL REQUIREMENTS & ENVIRONMENTAL CONDITIONS

This is full-time on-site position at the ATF Fire Research Laboratory and will consist of a general office environment.

The work area is adequately lighted, heated, and ventilated. Some walking, standing, bending, reaching, and carrying of light items such as papers and books.

Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, telephone, and other office equipment.

OTHER DUTIES

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

MartinFed is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, religious creed, gender, sexual orientation, gender identity, gender expression, transgender, pregnancy, marital status, national origin, ancestry, citizenship status, age, disability, protected Veteran Status, genetics or any other characteristics protected by applicable federal, state or local law.

If you are a qualified individual with a disability or disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access MartinFeds current openings as a result of your disability. You can request reasonable accommodations by calling 855.212.1810. Thank you for your interest in MartinFed.

Please Note: All positions at MartinFed are contingent upon passing both a background check and drug screening prior to a start date and are subject to random drug screenings during the employment period. In addition, MartinFed is an E-Verify employer.