Records and Information Management Specialist

Summary The Records and Information Compliance Program Office (RICPO) supports mandated USPTO records and information management programs through providing guidance to USPTO personnel on records and information management laws, policies, and procedures, ensuring compliance with all federal records and information regulations and policies. Responsibilities The physical worksite for this position is located in Alexandria, Virginia. This position is telework eligible per agency and business unit discretion/policy. The individual selected for this position will… Demonstrate comprehensive knowledge of management processes involved in the lifecycle of records, including records schedules, records appraisal, archival management, and NARA retirement and transfer policies in order to effectively manage the USPTO records and information management program. Demonstrate knowledge of and skill in addressing conventional straightforward legal and regulatory issues associated with records and information management, such as 44 U.S.C. 31, (the Federal Records Act), 44 U.S.C. 33, Disposal of Records, NARA directives, the Clinger-Cohen Act, FRA, and FAR sufficient to provide assistance with administration for a variety of issues associated with the assigned area of responsibility. Perform skill in managing the processes used to transfer inactive records from an agency to the Federal Records Center (FRC). Acts to eliminate any discrepancies either by clarifying and correcting any misunderstandings or by recommending revision of the records schedule. Perform skill in developing process improvements for traditional records management methods and procedures in order to improve the overall efficiency and effectiveness of the records and information management program. Requirements Conditions of Employment Qualifications You must meet the United States Office of Personnel Managements (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. OPM Qualifications Standards are available at Administrative and Management Positions Specialized Experience is experience that has equipped applicants with the particular knowledge, skills and abilities to successfully perform the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the federal service. For this position, the next lower grade level is a GS-13. Specialized experience for this position includes: Experience in using systems of record to manage the lifecycle of records: Utilizes SharePoint and other electronic records repositories and Information Technology (IT), such as M365 Compliance Center/Purview to categorize, and assign metadata to manage records; Experience in building and designing Microsoft 365 Records Management frameworks, utilizing Purview/Compliance Center to implement retention labels and automatic dispositioning of records; Experience in utilizing Microsoft Outlook, Teams, PowerPoint, Word, Excel, SharePoint, etc.), and other software applications; and Experience in leading development of electronic records management framework. Proficient in M365 Microsoft Purview, to facilitate and perform dispositioning of electronic records and management of accessioning of records to NARA. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education Education may not be substituted for specialized experience at the advertised grade level. Additional Information If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information. This is a Non Bargaining Unit position. This is a Public Trust position and has a risk level designation of “Critical-Sensitive/High Risk”. Except as prohibited by law, all applicants tentatively selected for positions needing a Top Secret Clearance will be required to submit to a urinalysis to screen for illegal drug use prior to appointment and, if appointed, the incumbent will be subjected to random drug testing procedures. Background Investigation – If selected for this position, you may be required to complete a Declaration for Federal Employment (OF-306), which includes a fingerprint and credit check, to determine your suitability for Federal employment and to authorize a background investigation. The USPTO participates in E-Verify. For more information on E-Verify, please visit the Department of Homeland Security Website. All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice. Relocation Expenses are not authorized and will not be paid. CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a “well qualified” rating of 85 out of 100. Information about CTAP and ICTAP eligibility is on the Office of Personnel Managements Career Transition Resources website at: OPM CTAP/ICTAP. CTAP/ICTAP documentation requirements are listed in the Required Documents section of this announcement. More than one selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 90 days from the date the certificate was issued. All application materials become the property of the United States Patent and Trademark Office. USPTO Job Applicants requiring reasonable accommodation for any part of the application and hiring process should request accommodation(s) from the USPTO at USPTO Reasonable Accommodation. The United States Patent and Trademark Office is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, parental status, military service, or other non-merit factors. If you believe that you have been discriminated against and would like to file an EEO complaint, you must do so within 45 days of the date of the alleged discriminatory act. Claims of employment discrimination must be submitted to the attention of the USPTOs Office of Equal Employment Opportunity & Diversity via email (oeeod@uspto.gov) or phone (571-272-8292).