Accounts Payable Supervisor

Employee Type:

Regular

Work Shift:

Day – 8 hour shift (United States of America)

Join Team Tidelands and help people live better lives through better health!

Position Summary: The Accounts Payable Supervisor is responsible for leading and prioritizing the activities and operations of the accounts payable function for Tidelands Health. The Accounts Payable Supervisor will regularly interact with vendors, physicians, and organizational leaders, exhibiting exemplary customer skills at all times. This position requires the ability to manage strict deadlines, work independently, and own one’s work product.

Specific Duties To Include:

Supervise accounts payable functions for Tidelands Health. Work with Director of Accounting & Treasury to realign tasks as necessary to maximize overall team performance. Train accounts payable specialists and users of the Accounts Payable Module.

Ensure accurate coding of invoices. Provide feedback and additional training as needed.

Oversee processing and/or reconciliation of invoices, payments, and vendor statements in accordance with Tidelands Health policies and procedures. Exhibit exemplary customer service when dealing with outside vendors and internal customers.

Monitor, ensure compliance, and communicate noncompliance with policies and procedures to the Director of Accounting & Treasury.

Assist the Reconciliation Accountant with maintenance of adequate vendor files for compliant preparation of IRS Form 1099, optimization of vendor discounts, and payment methods.

Coordinate workflow with Materials Management & Supply Chain team to ensure adequate and appropriate processing of purchase order invoices in accordance with relevant policy. Pursue resolution with vendors through collaborative effort with Materials Management team and maintain adequate documentation of resolution.

Assist the Reconciliation Accountant with the procurement card (BoA, American Express, or similar) program to ensure optimized usage in accordance with the contract.

Ensure accurate application and payment of sales tax. Provide regular feedback to Materials Management & Supply Chain team regarding taxability of supplies in the item master.

Develop and maintain appropriate month-end accruals working interactively with Director of Accounting and Treasury and other accounting personnel.

Coordinate & maintain Workday (or similar program) test system. Ensure appropriate dictionary build and testing during system upgrades.

Prepare and analyze data for internal and external reporting as well as departmental and organizational process improvement.

Develop and implement internal controls related to accounts payable by analyzing current procedures, identifying weaknesses, and proposing potential enhancements or revisions.

Develop and implement standard procedures for accounts payable functions.

Develop and supervise Accounts Payable Specialists. Provide regular feedback and education to ensure the accuracy of financial transactions and that productivity meets defined standards.

Ensure compliance with applicable laws and regulations and conduct business in an ethical and professional manner.

Update and maintain job knowledge through educational opportunities, development of professional networks, and participation in professional organizations.

Contribute to departmental and organizational special projects as assigned.

QUALIFICATIONS

Education:

Associates degree in Accounting, Finance or Business Administration, required.

Experience:

Minimum of five (5) years accounts payable or accounting supervisory experience, required. Experience to include thorough knowledge and understanding of general ledger and chart of accounts, invoice coding, 1099 reporting, and sales tax assessments.

Healthcare accounts payable experience, preferred.

Special Skills:

Strong organizational skills, required.

Strong verbal and written communication skills, required.

Excellent customer service skills, required.

Proficiency with Microsoft Office (including Word, Excel, Outlook & PowerPoint), required.

Ability to work independently and in a team setting.

Able to multitask and manage strict deadlines.

Ability to function in a fast-paced environment with high level of accuracy.

Ability to apply critical thinking skills on a regular basis.

Previous experience with Workday Accounts Payable preferred.

Physical Requirements : Light Physical Agility Test (PAT) Rating

While performing the duties of this job, the employee is frequently (activity or condition exists from 1/3 to 2/3 of the time) required to stand, sit, and walk; frequently to use hands, fingers; and frequently to talk or hear. The employee must exert up to 15 pounds of force occasionally (activity or condition exists up to 1/3 of the time), and/or up to 5 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Tidelands Health is an equal opportunity employer (EOE). Tidelands Health does not discriminate against employees or applicants for employment on the basis of race, color, creed, religion, age, national origin, disability, marital status, veteran status, gender, genetic information, familial status, or any other legally protected status.