Accounts Payable Specialist

Job Description

Responsible for maintaining vendor relations with external suppliers by providing the highest degree of customer service and professionalism with the goal of ensuring timely payment of invoices in accordance with company contracts and purchase order agreements. Liaison between vendor and purchasing team in regards to addressing pricing/receiving discrepancies and primary company representative in resolving all open liability issues for select vendors.

Perform three-way matching of purchase orders, receiving, and invoices to ensure that invoices reflect a valid company obligation to settle. Review requires ensuring proper documentation is received which may include communication with vendors to obtain proof of delivery. For Non PO transactions, review includes verification that invoices have appropriate approval signatures and coding from internal operating units.

Prepare batches of invoices for data entry. Process invoices by entering information into accounting system, including general ledger accounts that will be affected according to financial policies and accounting pre-established procedures. Charge expenses to General Ledger accounts and cost centers by analyzing invoice and entries.

Communicate with vendors and internal operating units to resolve any discrepancies regarding differences between invoices and purchase orders, receipt of merchandise, and/or other disputed amounts detailed on vendor statement.

Routinely monitor and reconcile account and vendor statements to ensure payments are up to date for critical vendors.

Respond to various verbal or written requests and inquiries from vendors and suppliers regarding payment of invoices or to the Customer Services department.

Prepare analysis of accounts and payments. Produce monthly reports. Assist in month-end closing.

Open mail, stamp invoices with receipt date and send invoices and mail to appropriate department. Maintain files records and vendor files according to established filing system.

Hard Skills

High School Diploma or equivalent required.

Minimum 1 year of experience in the accounts payable department or other accounting/bookkeeping experience required.

Working experience with excel

3 way match

Work Environment

Hybrid schedule, WFH Fridays.

Hours 9 am – 5 pm.

Position will report to AP Manager.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.