Case Administrator

Position: Case Administrator Location: Akron and Cleveland, Ohio
Salary/Grade: CL 25 ($50,097 – $81,429) Position Type: Full-Time, Permanent
Opening Date: 09/27/2024 Closing Date: 10/25/2024
Please note that this is not a remote work position and requires presence at the courthouse in Akron or Cleveland. Periodic telework may be available, as determined by operational need. Multiple positions could be filled through this vacancy posting.
The United States Bankruptcy Court for the Northern District of Ohio is accepting applications for the position of Case Administrator. The court is comprised of ~50 clerks office staff, eight judgeships, and their chambers staff. The court serves the 40 northernmost counties in the State of Ohio, with locations in Akron, Canton, Cleveland, Toledo, and Youngstown. A Case Administrator maintains the official case record in the Courts automated Case Management/Electronic Case Files (CM/ECF) system from opening to final disposition and is responsible for making summary entries of documents and proceedings in CM/ECF. This includes, but is not limited to, pleadings, petitions, motions, complaints, minutes, and orders. One full-time, permanent position will report to the Deputy Clerk in Charge in Akron, and the position in Cleveland will report to the Deputy Clerk in Charge in Cleveland.
Representative Duties:
· Performs quality control on entries docketed by registered users of the Case Management/Electronic Case Files (CM/ECF) system. Ensures that the integrity of the electronic case filing system is maintained, event codes are entered accurately, documents are filed timely and in compliance with filing requirements, and notices or corrective entries are issued, as warranted.
· Prepares and submits correspondence, notices, judgments, certifications, and orders.
· Reviews new appeals for jurisdiction and initial docketing issues. Opens and processes appeals and related documents.
· Sets schedules for briefing and record preparation and refers cases to bankruptcy judges or chambers staff for action.
· Verifies attorneys authority to practice.
· Monitors for release of transcripts, exhibits, and sealed documents. Verifies and issues summons.
· Performs intake duties, such as creating and processing new case files, receipting payments, completing copy requests, and reconciling the cash drawer at the end of the day.
· Assists customers in the retrieval of records from the Federal Records Center.
· Processes mail and maintains the mail meter and meter log.
· Provides procedural information to public, bar, and the court. Answers and routes incoming calls.
· Greets the public, attorneys, and visitors to the court, whether in person or over the telephone, in a courteous, patient, and professional manner.
· Assists the public in the use of computerized databases.
· Assists in the orderly flow of court proceedings by recording proceedings, organizing exhibits, and setting up and troubleshooting electronic evidence presentation systems. Provides courtroom deputy assistance, as required, including the review of cases or reports for necessary actions. Acts as liaison between the clerks office, the bar, the public, and the judge to ensure that cases proceed smoothly and efficiently.
· Updates the claims database by entering claims and updating the status of them on the claims register.
· Performs other duties as assigned.
Qualifications:
· High school diploma or GED
· At least two years of administrative or technical support experience
· Excellent computer skills, including Microsoft Office and Adobe Acrobat
· Excellent oral, written, and interpersonal communication skills
· The ability to multi-task and manage projects
· The ability to exercise good judgment and take initiative
· The ability to work collaboratively with a team
Preferred Qualifications:
· Bachelors degree
· Experience in the court