Administrative Specialist – TS/SCI w/Polygraph

Req ID: RQ186847

Type of Requisition: Regular

Clearance Level Must Be Able to Obtain: Top Secret SCI Polygraph

Public Trust/Other Required: None

Job Family: Highly Compensated Administrative Services

Skills:

Calendar Management,Communication,Microsoft Office,Office Administration,Travel Planning

Experience:

4 years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:

Working in a discreet environment handling sensitive and personal information daily

Completing transactional duties with special attention to detail, being organized, and multi-tasking

Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email

Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant IV, your day-to-day responsibilities will include:

The Admin Assistant (AA) shall, under Staff direction, provide administrative support services to assist in meeting the mission requirements of customers throughout the Sponsors organization

The AA will manage the workflow of continuously changing priorities, schedules, and action items for the Chief, Deputy Chief, and Executive Chief Adjudicator (ECA) within the Front Office. Based on the changes in office priorities, the AA will have authority to independently schedule/reschedule meetings and ensure that all parties involved are updated

Must be cognitive of the criticality, sensitivity, and confidentiality of the issues they are made aware of during daily interactions

Keep Chief, Deputy Chief, and ECA informed of daily activities and pending actions that may arise, and create daily calendar cards for Front Office personnel

Independently perform standard administrative duties, including, but not limited to, answering telephone calls, receiving visitors, typing, proofreading, and editing memoranda

Manage the Front Office calendars, including the Division conference room, Leave/Training calendar, and interview room calendars

Serve as a focal point for administrative processes and databases

Maintain the SharePoint site for Adjudication Board by coordinating the Final Decision Template with the Expert Adjudicators and recording case decisions

Serve as Timekeeper for biweekly electronic timekeeping

Maintain all contact information for the Division and submit employees for database access

Prepare draft correspondence and create spreadsheets such as Program Management lists, phone lists, and the COOP roster

Produce instructions for submitting EARRs or other database requests and scheduling conference rooms

Order supplies using online databases and inventmy tracking databases

Prepare interview/promotion panel books and other administrative items for Chief, Deputy Chief, and ECA as-needed

Manage logistics for All-Hands meetings, to include scheduling, coordinating audio/visual (NV) requirements, ordering/setting up refreshments, etc

Prepare all travel arrangement and POV vouchers for Chief, and Deputy Chief

Maintain the schedule for two Government-Owned Vehicle (GOV)s (Another division is responsible for car maintenance and record keeping)

Maintain up-to-date AA Standard Operating Procedures (SOP).

WHAT YOULL NEED TO SUCCEED:

The position requires an active TS/SCI with Polygraph clearance

High School Diploma and seven (7) years of relevant experience or equivalent combination of education and experience

Core hours are 9:00am-3:00pm

Proficient Word, Excel, Outlook, PowerPoint

Able to perform duties with minimal supervision and some team interaction

This position is on customer site

GDIT IS YOUR PLACE:

401K with company match

Comprehensive health and wellness packages

Internal mobility team dedicated to helping you own your career

Professional growth opportunities including paid education and certifications

Cutting-edge technology you can learn from

Rest and recharge with paid vacation and holidays

#OpportunityOwned #GDITCareers #WeAreGDIT #CompanyWithASoul #EAPolyReferrals2023 #AdminPoly2023 #IntelAdminJobs #Jet

The likely salary range for this position is $132,964 – $152,909. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.