Event Manager

SUMMARY

ASM Global, the leader in privately managed public assembly facilities, has an excellent opportunity for an Event Manager at Osceola Heritage Park, Kissimmee, FL. The Event Manager will coordinate and manage events at Osceola Heritage Park.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Meets with client groups to plan and organize assigned meetings and/or events.

Coordinates activities with the various service contractors and vendors for assigned meetings and/or events.

Coordinates/Assists in all outside services and equipment required for events

Works in conjunction with Food & Beverage in meeting and determining client needs

Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details.

Reviews floor plans and determines requirements

Develops and designs floor layouts on Meeting Matrix as needed

Writes event work orders, contractual obligations related to insurance, deposits, etc.

Maintain accurate records or pre-event planning, client request, billable charges, service orders, contractual requirements, etc.

Prepares cost estimates and monitors final billing

Assures quality service & timely invoicing

Attends appropriate planning, organization and other event and facility meetings in support of facility operations.

Explains and guides clients in preparation of events by interpreting and explaining contract provisions, policies and procedures.

Supervises staff and oversees all aspects of facility operations related to events.

Assists in the supervision of the part time event service staff as needed

Serves as Event Manager for OHP events

Serves as primary liaison between clients and facility departments.

Develops and maintains post event information database files including Post Assessment and Client Evaluation Forms

Plans, coordinates, and executes events according to needs of the client

Issues proper paperwork and communicates all event needs and information to all departments in a timely manner via EWOs and Event Change Sheets

Interpret and explains contract provisions to clients

Other activities as the event requires

Monitors and assists with facility setup, changeover, and maintenance in conjunction with Facility Operations Manager as needed

Maintains total responsibility and authority over clients, staff, personnel, patrons, security, and safety with this role

Attends weekly or other meetings as needed to meet role and responsibility

Maintain harmonious relationship with all departments and staff

Ability to work extended/irregular hours including nights, weekends, and holidays

Performs other job duties as assigned.

QUALIFICATIONS:

B.S. degree in business or hospitality

At least one year of actual experience in public facility management, promotion, or operation of conventions or trade shows or service-related operations whose primary function is to provide direct on-site service to the public.

Working knowledge of Meeting Matrix.

Bilingual in English and Spanish required.

SKILLS AND ABILITIES

Excellent communication, problem solving, organizational and interpersonal skills required

Ability to effectively supervise and coordinate staff

Ability to prioritize multiple projects, analyze data and figures

Advance writing skills required

Ability to analyze data and figures

Advanced writing skills is required

Professional presentation, appearance, and work ethic

Excellent public relations skills

Demonstrated knowledge of accounting and financial procedures.

Ability to work under pressure and meet deadlines

SUPERVISORY RESPONSIBILITIES

Carries out supervisory responsibilities in accordance with ASM Globals policies and applicable laws; Responsibilities include training employees; planning, assigning, and directing work; addressing complaints and resolving problems.

COMPUTER SKILLS

To perform this job successfully, an individual should have strong computer skills to include Microsoft Word, Excel, and Outlook. Experience with spreadsheets and computerized ticket systems preferred.

OTHER QUALIFICATIONS

Ability to work with minimum supervision

Ability to work flexible hours based on events, including daytime, evening, weekends, and holidays, as needed.

Must be able to speak, read, and write English.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands. The person must be able to climb stairs and walk long distances to access all seating. Must be able to stand or sit for long periods of time, ability to lift up to 50 pounds, may require some duties at specific heights. Specific vision abilities required including being near and far sighted with or without a prescription.

NOTE

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Applicants that need reasonable accommodation to complete the application process may contact 321-697-3333.

ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.