Executive Assistant

Join Xylem in the global mission to #LetsSolveWater! As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the worlds most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.

We’re Hiring an Executive Assistant!

If you are excited and passionate about helping #LetsSolveWater, consider joining our team today! Xylem, Inc. is a leading global water technology company servicing more than 150 countries and is dedicated to solving the world’s most challenging water issues. We are looking for individuals to join our mission by exceeding customer expectations through smart sustainable solutions. At Xylem, you will have the opportunity to solve water by participating in our paid Volunteer Program, Xylem Watermark (https://www.xylem.com/en-us/watermark/) ! We offer a full benefits package to include Flexible Time Off (FTO) for salaried positions, health, dental, vision, investment savings plan, and additional miscellaneous benefits.

THE ROLE :

The Executive Assistant reporting to the SVP and President, Applied Water is a key position in our organization; the candidate should be looking to gain hands-on experience across functions through supporting key projects and key leaders within the organization. The ideal candidate is a positive influencer, proactive, approachable, and professional with demonstrated capability to work effectively in a high-energy, fast-paced, team-oriented environment. Time-sensitive situations and changing priorities require flexibility, adaptability, and creative thinking. This candidate should have strong interpersonal skills to work well with people at all levels, across multiple organizations, and with leaders both in and outside of Xylem..

WHAT YOU WILL BE DOING:

Organize internal and external meetings as well as participation in industry conferences

Assist in the compilation and distribution of materials prepared for executive leadership

Process expense reports and invoices

Act as a Gatekeeper of all contact with the public, clients, and staff coming through the executive’s office

Manage extensive and complex calendars for Senior Executive (and several VPs within the organization) in a fast-paced and dynamic environment

Coordinate and organize senior meetings, draft communications and presentations, including agenda setting, material preparation and distribution, speaker coordination, and logistics.

Arrange and maintain extensive travel plans and itineraries for both international and domestic travel

Plan and lead events as needed

THE EXPERIENCE THAT WILL CONTRIBUTE TO YOUR SUCCESS:

5 of administrative experience, ideally supporting at the SVP level (or equivalent)

Bachelor’s degree preferred

A minimum of three years of administrative and corporate operations experience, including supporting C-suite executives, office management, expense reporting, travel coordination, event planning and team management

Advanced proficiency with Microsoft Office products, including Outlook, Word, Excel, PowerPoint, and Teams

Experience with travel and expense management software such as AMEX and Concur

Highly organized with attention to detail

Ability to work well in a fast-paced environment and manage multiple projects with competing deadlines and priorities

Proven ability to maintain high level of confidentiality and exercise discretion, ability to balance differing opinions

Pro-active, critical thinker with the desire to approach tasks analytically to challenge existing processes, attempting to improve overall efficiency

Excellent written and verbal communication skills

Self-motivated and resourceful

Ability to work both independently and collaboratively within a team

Curious and eager to learn about different aspects of the business

Flexibility in skillset (jack/jill-of-all-trades)

The estimated salary range at this professional level is $70,000 to $130,000 plus bonus. Starting pay depends on multiple factors, such as skills, experience, and work location, and is not typically at the top of the range. At Xylem, we offer a competitive compensation package with a generous benefits package, including Medical, Dental, Vision plans, Wellness programs, 401(k) with company contribution, paid time off, paid parental leave, and tuition reimbursement. This position ideally is located in Charlotte, NC, or Chicago, IL, with the ability to have a hybrid work arrangement

Salary range:

$62,000.00 – $99,000.00

Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of diversity, equity and inclusion in driving innovation and allowing us to compete more effectively around the world.

At Xylem, youll not only contribute to solving water issues but also have the chance to make a difference through our paid Volunteer Program, Xylem Watermark. We embrace diversity and prioritize our employees well-being through our DE&I initiatives and Employee Resource Groups (ERG). Proud to be an Equal Employment Opportunity (including disability and veterans) and Affirmative Action workplace, Xylem fosters an inclusive environment free from discrimination or harassment.

Please note that the information in this job description outlines the general nature of the position and is not an exhaustive list of duties. Xylem is dedicated to providing reasonable accommodations to enable all employees to perform their essential job functions. We reserve the right to modify this job description and assign additional duties as needed. Embrace the opportunity to be part of Xylems transformative journey in shaping the future of water technology! #XylemCareers #GlobalImpact #WaterInnovation