PURCHASING MANAGER

PURCHASING MANAGER

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PURCHASING MANAGER

Salary

$92,684.54 – $95,000.10 Annually

Location

611 Walker Street

Job Type

Full Time

Job Number

35221

Department

Solid Waste Management

Opening Date

10/03/2024

Closing Date

10/10/2024 11:59 PM Central

Description

Benefits

Questions

POSITION OVERVIEW

APPLICATIONS ACCEPTED FROM: CITY OF HOUSTON EMPLOYEES ONLY

DIVISION: FINANCE & BUSINESS ADMINITRATION

WORKDAYS & HOURS: MONDAY – FRIDAY – 8:00am – 5:00pm Subject to change

The Mission of the Solid Waste Management Department is to provide the city with integrated municipal waste management services designed to support environmental sustainability and economic development in all communities throughout Houston. The Solid Waste Management Department (SWMD) is looking to hire a forward thinking and dynamic purchasing manager with excellent leadership skills, reliable and trustworthy in character, to join our Finance and Business Administration Team. This position reports to the Assistant Director/CFO. In this role, the purchasing manager will manage the assigned procurement personnel as well as any administrative staff. Will be required to establish objectives, priorities, and standards for the purchasing area. Is responsible for reviewing and monitoring the progression of all SWMD contracts, bids, and purchase orders utilizing the City of Houston (COH) systems and processes. Responsible for developing, reviewing, and approving all administrative and purchasing procedures to ensure efficiency of daily business operations. Must have the ability and skill set to approve complex bid proposals and specifications. Performs investigations on claims that vendors fail to provide services or materials on and recommends actions (i.e., penalty) when needed. Interfaces with vendors to achieve conflict resolution. Administers programs designed to promote participation by Minority/Womens Business Enterprise (M/WBE) businesses in the Citys procurement program. May perform special assignments and any other duties as assigned.

Essential job duties and responsibilities for the (Purchasing Manager) includes but not limited to:

Presents recommendations on purchases to upper management and manages and executes the submittal process to City Council for approval.

Responsible for the evaluation of work equivalent to the first-line supervisors (and non-supervisors, if applicable).

This position strongly requests personnel actions such as hires, terminations and pay changes.

Interprets and directs the development of contract provisions and reviews contracts for accuracy.

Evaluates and approves changes prior to bid and renewal process.

Manages and participates in the preparation of financial and administrative reports submitted to upper management.

Manages long-range purchase planning and conducts needs analysis to simplify, standardize services, commodities, and reduce fiscal year procurement costs.

WORKING CONDITIONS

The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature, and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS:

Requires a bachelor’s degree in business administration, Materials Management, Purchasing, or a field closely related to the type of work being performed.

EXPERIENCE REQUIREMENTS:

(6) Six years of progressively responsible professional purchasing experience are required, with at least two of the years as a supervisor in purchasing or as a Procurement Specialist.

Professional purchasing experience may substitute for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS:

None

PREFERENCES

Applicants with strong analytical, business, written and verbal communications skills. Superior knowledge of all aspects of the Citys purchasing systems, Ariba, Kronos, Microsoft Office Suite and SAP FI Modules applications preferred. Strong leadership and managerial skills a plus.

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED

The selection process will involve an application review and/or interview. Department may administer skills assessment test.

SAFETY IMPACT POSITION – No

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

Pay Grade – 27

SALARY INFORMATION

Factors used in determining the salary offered include the candidates qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources

Department during active posting period. Applications must be submitted online at: www.houstontx.gov

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832-393-0473). If you need login assistance or technical support call 855-524-5627. If you need special services or accommodations, call (832-393-0473). (TTY 7-1-1)

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individuals sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.

Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 11 city holidays, plus one floating holiday

• Flexible schedules

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

YES

NO

02

Are you a current City of Houston (COH) employee?

YES

NO

03

What is the “highest” level of education you have completed?

Less than a High School Diploma/GED

High School Diploma/GED

Associate Degree

Bachelor Degree

Master Degree and beyond

04

What was your degree concentration in?

Purchasing

Material Management

Contract Management

Business Administration

Supply Chain Management

Other

I do not have a degree

05

How many years of progressively responsible “professional purchasing” experience do you possess?

Less than 6 years

6 years to less than 8 years experience

8 years to less than 10 years experience

10 years to less than 12 years experience

12 years and beyond

I have no experience

06

How many years of experience do you possess as a supervisor in purchasing and/or as a procurement specialist?

Less than 2 years

2 years to less than 3 years of experience

3 years to less than 4 years experience

4 years to less than 5 years experience

5 years or more experience

I have no experience

07

How many procurement contracts have you managed at one time?

1 to 5 contracts

5 to 10 contracts

10 to 20 contracts

20 contracts and beyond

No experience

08

What is the “highest” monetary value of a procurement contract you have managed?

$50,000 to $100,000

$100,000 to $250,000

$250,00 to $500,000

$500,000 to $1 million

$1 million and beyond

None of the above

09

Please “check” all that you have “verifiable” experience with?

Strong analytical, business written and verbal communication skills.

Experience with overseeing the use of technical materials and equipment services.

Experience with overseeing and performing cost benefits and specification analysis.

I have no experience.

10

What is your “highest” level of proficiency in the MS Office Software?

INTRODUCTION: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools.

INTERMEDIATE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data integration.

EXPERT: Produce table of contents, footnotes, endnotes, bookmarks, manage Macro commands, and create MS Excel applications, managing calendars.

I have no experience.

11

What is your level of “SAP FI” Financial Accounting Modules experience? Please check all that apply.

Finance Accounting – General Ledger: primary record to maintain all accounting details. Common general ledger entries are customer transactions, purchases from vendors, and internal company transactions.

Finance Accounting – Accounts Receivable and Payable (AR / AP): details of amount that is paid by the customer and the amount that is paid by company to the vendors. In other words, AP includes all the vendor transactions and AR includes all the customer transactions.

Finance Accounting Asset Accounting: Asset Accounting deals with all the fixed asset of the company and provides all the transaction details about fixed assets.

Finance Accounting Bank Accounting: deals with all the transactions done through bank. It includes all the incoming and outgoing transactions performed, balance management and bank transaction master data.

Finance Accounting Travel Management: Used to manage all the travel expenses of a company. It involves all the travels request, their planning and expenses involved in all the requested trips.

Finance Accounting Fund Management: Used to manage funds in a company. Fund Management module interacts with other modules like Bank accounting, General Ledger (G/L, SAP AR/AP, and SAP Material Management, etc. to get fund details.

Finance Accounting Legal Consolidation: treats its multiple units as a single company, hence it enables to view all the details as a single financial statement for all the companies under that group.

I do not have SAP FI MODULES experience.

12

With which of the following software do you have verifiable proficient work experience with?

Outlook

Access

Kronos

Powerpoint

I do not have experience.

13

In 300 words or less, please describe your experience in managing direct and/or indirect reports. (See resume is not acceptable, if no experience please insert N/A).

14

Please provide the last five (5) purchasing contracts you have facilitated and describe your role in managing the success of the purchasing/procurement process. (See resume is not acceptable, if no experience please insert N/A).

15

In 300 words or less, please describe the experience and knowledge you possess with the principles and practices of budget preparation and administration. (“See resume” is not acceptable, if no experience please insert N/A).

Required Question