Docketing Clerk

Department: Intellectual Property

Ballard Spahr is a well-established national law firm with 15 offices across the country. We are currently offering an opportunity in our Intellectual Property Trademark practice. The ideal candidate should possess a mastery of technical and administrative skills. They should be able to consistently progress towards assuming responsibility with minimal supervision and exercise initiative and judgment to make decisions within the scope of their assigned authority. In addition, they should champion and practice collaboration with all employees.

We are looking for a detail-oriented candidate who can manage the docketing database for all US and foreign trademarks. The responsibilities include entering actions and due dates from incoming correspondence, and sorting, opening, and distributing incoming mail. The candidate should also docket outgoing domestic and foreign trademark correspondence appropriately by following guides and instructions. Additionally, the Docketing Clerk will be responsible for preparing docket reports and assisting with other projects under the supervision of the IP Docketing Manager. This position is hybrid, with two days onsite.

Hands-on experience with Microsoft Excel and Outlook required. Knowledge of docketing software is preferred. Prior experience with Anaqua is a plus.

The ideal candidate should possess strong verbal and written communication skills, as well as excellent interpersonal and organizational skills. They must be able to prioritize tasks, handle multiple demands, and meet deadlines. Attention to detail, time management skills, and the ability to work collaboratively with team members are also required.

Required Experience:

• High school diploma or equivalent, college or business school certificate is preferred

• Previous Trademark experience working in a law firm or legal environment is s plus

• Ability to work beyond the standard scheduled hours, as needed.

Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color, members of the LGBTQIA community, veterans, and individuals with a disability are encouraged to apply.

The firm is not accepting resumes from search firms for this position.

Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, p regnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.