Operations Manager, Interdisciplinary Schools

Posting Details

Working Title Operations Manager, Interdisciplinary Schools

Position Number 01307A

Department VP ACAD AFF

Location Norfolk, VA

Type of Position Classified

Type of Job Full Time

EEO Category B Professionals

Job Description

The chief objective of the operations manager is to provide day-to-day administrative and fiscal oversight for programs including the Coastal Virginia Center for Cyber Innovation, the Tech Talent Investment Program, the interdisciplinary schools, the vice provost for academic affairs and related new programs. Activities include supervising staff, reviewing budgets, making purchases related to the initiatives, maintaining records to track programmatic progress, and assisting the vice provost, COVA CCI program manager, and directors of the interdisciplinary schools. The position works closely with employees from regional institutions in the node to coordinate these activities.

Type of Recruitment

Knowledge, skills and abilities

Considerable knowledge of effective customer service and problem resolution techniques. Working knowledge of generally accepted accounting principles and practices. Working knowledge of personal computers and Microsoft Office Suite (especially Word). Demonstrated clerical and office support skills. Effective and accurate keyboarding skills. Effective oral and written communication skills. Demonstrated ability to edit text and proof read documents for grammar errors. Demonstrated ability to track expenditures, maintain accurate records of budget expenditures and perform a variety of payroll procedures across multiple programs. Demonstrated ability to effectively communicate both orally and in writing with a diverse public. Demonstrated ability to independently plan work and adapt to changing priorities required.

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

Some fiscal and/or accounting related experience. Some related experience in budget, procurement, and acquisition. Some management or supervision experience. Some prior experience as an Administrative Assistant or related work.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

Prior working experience with budgeting, procurement, payroll, grant and contract related activities in higher education is preferred. Prior working experience with computer spreadsheet and database software is preferred.

Conditions of Employment

This position is not a telework position.

Working hours 8:00am -5:00pm Monday through Friday.

Annual Salary/Hourly Rate Salary commensurate with education and experience

Posting Detail Information

Job Requisition Number S02760

Job Open To General Public

Open Date 10/07/2024

Close Date 10/11/2024

Open Until Filled No

Special Instructions Summary

Please submit a cover letter and resume. Thank you

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page

Department Home Page

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

Supplemental Questions

Required fields are indicated with an asterisk ().

Applicant Documents

Required Documents

Resume

Cover Letter/Letter of Application

Optional Documents

Yellow Layoff Form

Blue Layoff Card

AHP Letter