HUMAN RESOURCES SPECIALIST

Job Summary:

Provides support across various functional areas of the human resources department, including but not limited to, operational oversight, employment lifecycle processes, personnel records, recruitment, and insurance benefits. The specialist is dedicated to ensuring that department operations are conducted smoothly and align with the highest standards of company policy and legal compliance. Working under direct supervision, the Specialist is crucial in preserving the efficacy of departmental procedures and systems.

Essential Responsibilities:

-Centralize budget creation, forecast and monitoring to identify variances.

-Oversee and utilize systems including OnBase, ADP, Talent Center, Xapiens, Vacancy Management System, and additional platforms as adopted, ensuring streamlined department operations and peak performance across all systems.

-Generate and analyze ADP reports, ensuring accurate processing and data management.

-Maintain and produce department reports for Corporate and Regional personnel, ensuring they reflect current operations and strategic goals.

-Collect, review, and submit corporate credit card expenses reports in a timely manner.

-Coordinate internal audit activities and assist with internal monthly SOX reviews to uphold operational integrity.

-Update and maintain vendor management information, while also meeting annual documentation requirements and addressing any ad-hoc needs.

-Support the revision of department procedures and policies.

-Ensure compliance with Federal and State Labor Laws and internal policies detailed in the Employee Manual.

-Assist HR Manager and Team as needed.

-Support Training Initiatives

-Execute the Employee Volunteering Program.

-Support and Execute the Employee Engagement Activities.

-Oversee mandatory absences processes and ensure compliance, reporting and monitoring.

-Support recruitment efforts in alignment with departmental needs and objectives.

-Verify all documents for eligibility and legal compliance, such as I-9 forms, E-Verify, OFAC.

-Prepare monthly payments of insurance premiums on time to avoid risk of cancellation; Conducts reconciliation and compares monthly billing charge with the employees’ monthly contributions to prevent discrepancies.

-Enroll and update any insurance information or records through the insurance carrier website.

-Calculation of final insurance contribution of the terminated employees.

-Reconciliation of insurance GL accounts monthly. Able to allocate any difference.

-Report terminated employees to the insurance broker for COBRA purpose.

-Assist in the preparation of new hire insurance packages.

-Coordinate and execute employee-related activities and events.

-Manage uniform distribution and inventory management to ensure availability and proper allocation.

-Covers reception area according to the schedule.

-Provide cross-functional support within the department as needed.

Independence of Judgment:

The independence of judgment will depend on the complexity and level of each human resources function and according to the identification and analysis of problems.

Supervisory Responsibilities:

This position does not require to supervise others.

Impact of Errors:

The impact of errors of this position could impact the credibility and confidence of the employees and could have a considerable moral and legal impact on the Bank.

Interpersonal Communication:

Good communication skills are required for this position with external and internal clients.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific vision abilities required by this position include close and distance vision. While performing the duties successfully perform the essential functions of this position it is regularly required to sit; use hands and to finger, handle or feel, talk, and hear. The employee is occasionally required to stand and walk. Able to handle pressure.

Work Environment:

Excellent communication and computer skills

Good mathematical skills

Minimum of two years of experience in HR related functions

Attention to detail.

Basic accounting skill

General understanding of payroll/benefits related issues.

Good human relation skills

May require travel. An active driver’s license is required.

Ability to demonstrate confidentiality, loyalty, integrity, and honesty.

Be a team player, displaying a positive attitude.

Work Environment:

Employees in this job work in an office environment with a comfortable room temperature, good lighting, and quiet conditions. These employees are exposed to external elements when representing the corporation at external events and may be required to work extended hours, including holidays, should these coincide with company events. Must be available for travel within and outside of Puerto Rico should it become necessary.

Minimum Requirements:

Two years College and Payroll Certificate and/or a minimum two-year equivalent experience in Human Resources field.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills required of personnel so classified. The reporting relationship may not reflect the most recent changes to the corporate reporting structure.

First Bank Florida is a proud to be an Equal Employment Opportunity Employer and takes affirmative action to employ Women, Protected Veterans, People with Disabilities and Minorities regardless of gender identity, sexual orientation, and any other legally protected status.