Facility Services Assistant

Summary This position is located in Fort Smith National Historic Site. Open to the first 50 applicants or until 10/18/2024 whichever comes first. All applications submitted by 11:59 (EST) on the closing day will receive consideration. Responsibilities Major Duties GS-06: Maintains the Facility Management Software System (FMSS) and related databases in order to support park, regional, and departmental goals for reporting accurate and pertinent information in relation to park assets, maintenance and construction requirements, expenditures, and accomplishments. Performs data entry and retrieval, prepares reports, and updates program cost components and supporting documentation for the maintenance management system. Analyzes report data to ensure labor, equipment, and resource information is accurate. Compiles data and presents reports to management from multiple databases for operational and fiscal purposes. Manipulates data, and uses different information retrieval formats to complete park, regional and national reports. Utilizes other software programs as needed to compile and display required information. Updates program cost components and supporting documentation. Tracks and updates the parks deferred maintenance backlog. Develops modified or alternative methods of record keeping in order to provide a more efficient record of maintenance operations. Develops and maintains the park-wide work request progress report and provides online access to all authorized users to improve communication between maintenance and other divisions. Coordinates the park-wide Facility Condition Assessment Survey, asset inventory, comprehensive and annual condition assessments needed for FMSS and other purposes. Provides on-the-job training to employees in subjects related to FMSS, FCAS and CESS program and coordinates and leads training of park personnel for the effective application and use of FMSS/FCAS/CESS and to ensure that accurate information is input. Coordinates with park/regional IT staff to ensure FMSS computer hardware and software are consistent and functional in the park. Provides administrative support pertaining to the collection of data including equipment and feature inventories and specification templates. Performs administrative support duties as assigned. Major Duties GS-07: Provides technical support on all aspects of FMSS/FCAS database software used to track and manage Facility Operations and Maintenance activities. Implements, operates, and maintains the database in order to achieve park, regional and departmental goals of reporting accurate and pertinent information relative to park maintenance and construction expenditures and needs. Monitors all FMSS data entered into the system and makes any required changes. Establishes, maintains, and updates a computerized inventory of fixed property and schedules condition inspections. Prepares and monitors work orders comparing actual versus planned accomplishments, briefs park staff concerning deviations, validates and/or verifies information sand enters data into FMSS. Identifies invalid data and suggests corrections. Routinely compares completes and analyzes reports of work request, comparing planned actions versus actual accomplishments. Utilizes FMSS and related software programs to compile, organize and track all data collected to support the Parks Asset Management Program. Works with various park staff including park superintendent, supervisory facilities operations specialist, and other park management and staff to compile and input the information necessary to produce accurate FMSS reports. Collects and analyzes data from a variety of maintenance programs such as FMSS, Project Management Information System (PMIS), Administrative Finance System (AFS), and Planning, Environment, and Public Comment (PEPC), by establishing and maintaining computerized data management and reporting systems. Works closely with project developers to prepare accurate work orders and cost estimates using the Cost Estimating Software System (CESS). Develop quality assurance and quality control (QA/QC) procedures and monitors accuracy of data. Requirements Conditions of Employment U.S. Citizenship required. Appointment subject to background investigation and favorable adjudication. Meet Selective Service Registration Act requirement for males Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program. Any individual who is currently holding, or has held within the previous 52 weeks, a General Schedule position under non-temporary appointment in the competitive or excepted service, must meet time-in-grade requirements (must have served 52 weeks at the next lower grade or equivalent in the Federal service); with few exceptions as outlined in 5 CFR 300.603(b). Time-In-Grade requirements also apply to former Federal civilian employees applying for reinstatement who have had a break in service of less than one year, as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointments. Time-in-grade does not apply to new excepted service appointments and must be met by the closing date of this announcement. You will be required to wear a uniform and comply with the National Park Service uniform standards. A uniform allowance will be provided. You may be required to work on-call, evenings, weekends, holidays, overtime and shift work. If you are a new employee or supervisor in the Federal government, you will be required to complete a one-year probationary period. You may be required to travel overnight away from home. You must obtain a government charge card for travel purposes. You may be required to complete training and obtain/maintain a government charge card with travel and/or purchase authority. Qualifications All qualifications must be met by the closing date of this announcement-10/18/2024-unless otherwise stated in this vacancy announcement. Credit will be given for all appropriate qualifying experience. For current Federal employees, if hours worked per week are not included on your resume, you must submit a non-award SF-50 for each federal position listed as part of your application to be used to validate your work schedule and determine the amount of qualifying experience that you will be granted. An award SF-50 will not be acceptable documentation for which to consider your amount of qualifying experience. For all other applicants who are not current federal employees, your resume must state either “full-time” (or “40 hours a week”) or “part-time” with the number of hours worked per week to ensure proper crediting of specialized experience. Failure to adequately provide information needed to determine number of hours worked in each position may result in that time not being credited when evaluating qualifying experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the full and/or part-time hours requirement as the service dates will be reflected. To qualify for this position at the GS-06 grade level, you must possess at least one of the following minimum qualifications by close of the announcement: EXPERIENCE: At least one full year of specialized experience comparable in scope and responsibility to the GS-05 grade level in the Federal service (obtained in either the public or private sectors). This experience includes activities such as: providing technical support in tracking and managing facilities and fleet operations and maintenance including building maintenance, repair, and restoration; planning maintenance activities and developing preventive maintenance programs for a park, recreational area, or similar operation. You must include start/end dates and hours per week worked. To qualify for this position at the GS-07 grade level, you must possess at least one of the following minimum qualifications by close of the announcement: EXPERIENCE: At least one full year of specialized experience comparable in scope and responsibility to the GS-06 grade level in the Federal service (obtained in either the public or private sectors). This experience includes activities such as: tracking and managing data as related to facilities and fleet operations, developing processes, etc., as it relates to data management for operations and maintenance of buildings, roads, trails, and other related facilities for a park, recreational area, or similar operation. You must include start/end dates and hours per week worked. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education There is no substitution of education for experience at the grade level(s) of this announcement. Additional Information A selectee receiving a first appointment to the Federal Government (Civil Service) is entitled only to the lowest step of the grade for which selected The display of a salary range on this vacancy shall not be construed as granting an entitlement to a higher rate of pay. This announcement may be used to fill additional positions if identical vacancies occur within 90 days of the issue date of the referral certificate. Promotion to the full performance level (GS-07) is neither guaranteed nor implied and will be based solely on your ability to satisfactorily perform the work of the position, existing work at the higher grade level, and recommendation by the positions supervisor. Physical Demands: The work is primarily sedentary. Occasional visits to job sites or travel to conferences may be required. Some walking, hiking, climbing or crawling may be required to perform asset inspections. Working Conditions: The work is primarily performed in an office environment. Travel to various site locations within the park to perform asset inspections may be required. You may be required to operate a government (or private) motor vehicle as part of your official duties. Prior to your first official motor vehicle operation, and again every year thereafter (or more frequently if management determines such need exists), you will be required to sign an affidavit certifying to your possession of a valid State issued drivers license that is current and has not been revoked, suspended, canceled, or otherwise disqualified in any way to prohibit your operation of a motor vehicle. You will also submit a photocopy of your valid State issued drivers license prior to your first official motor vehicle operation, and again every year, or more frequently if management determines such need exists. Lastly, you may be required to submit (within a State sealed envelope or submitted directly by the State authorities), and at your own expense, all certified driving records from all States that discloses all valid drivers licenses, whether current or past, possessed by you. The National Park Service has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval. Fort Smith National Historic Site is situated in Sebastian County, in northwestern Arkansas. Winters are generally mild with average low temperatures around 35 degrees. Occasional fronts may cause extremes in low temperatures with heavy precipitation. Summers are generally hot and humid with average highs in the 90 degree range. Fall and spring are comparable transition seasons with very comfortable temperatures and abundant precipitation. Sudden thunderstorms, lightning, hail and tornado conditions are prevalent during spring and summer weather patterns.