Project Coordinator

Description

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Project Coordinator to join our amazing culture. In this role, you will provide administrative support to the local office (CTC). As a Project Coordinator, you are a part of a dynamic team that allows you to grow as Convergint grows.

For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.

Who You Are

You have a passion for providing world-class service to customers, colleagues, and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Project Coordinator.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Convergints greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.

Assist with project delivery and administration of multiple installation projects throughout their life cycle.

Work with multiple Project Managers to ensure project delivery meets clients’ expectations and the project is completed on time and within budget.

Administer project setup in financial system, project management application.

Act as central information source by maintaining, communicating, and distributing project details in conjunction with company and client requirements.

Follow up daily with project team members on uncompleted tasks and open issue logs.

Document actions in project management application.

Update project status with client on a regular basis.

Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.

Use the financial system to monitor budget, actual project cost and cost commitments.

Coordinate with other business areas such as Sales, Service, and Safety relating to project activities.

Organize, administer, and maintain electronic, and hard copy filing systems in accordance with Convergints record retention policies and procedures, including regular review of project files/folder structure and contents, archiving and preparation for project team use.

Prepare Purchase Orders for project materials and coordinate orders with purchasing department.

Work with Warehouse, Project Managers, Field Supervisors and Engineering for active tracking of material orders, delivery dates, and reconciliation of project material in warehouse.

Prepare project invoices and work with the Project Managers and Accounts Receivable team with analysis and tracking of client invoices.

Assist with project closeout documentation and project turnover to Service team for warranty and post-installation support.

What You’ll Need

Strong ability to work independently and as a team member.

Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business.

Strong attention to detail.

Customer Service skills and awareness for customer care/satisfaction.

Strong computer skills – Word / Excel / Outlook.

Excellent organizational skills and the ability to handle multiple projects simultaneously within tight deadlines.

Shows initiative engages in proactive behavior and looks for opportunities.

Strong analytical skills necessary to resolve problems and look for solution.

Strong financial analytical skills including cost control.

Strong ability to facilitate a collaborative working environment for customers and team members.

Perform other duties and responsibilities as requested or required.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities can realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all our colleagues:

Company Holidays and Paid Time Off

Fun & Laughter Day Off

Medical, Dental & Vision Plan

Life insurance & Disability Plan

Wellness Program

401K Matching Plan

Colleague Assistance Program

Tuition reimbursement

Competitive salary and compensation plan

Corporate Social Responsibility Day

And much more…

Requirements:

Education: High School/GED or equivalent

Preferred Experience: (but not required):

1-3 years administrative support, office management or equivalent

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site (https://www.convergint.com/careers/career-opportunities/) to learn more about the company and the exciting opportunities available.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)