Human Resources Associate

Human Resources Associate

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Please see Special Instructions for more details.

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Posting Details

Position Information

Posting Number S05809P

Position Title Human Resources Associate

UTSystem Title Coordinator II, Special Programs

Department CONHI Deans Office

Location Arlington

Job Family Human Resources

Position Status Full-time

Work Hours Standard

Work Schedule

Monday through Friday

8:00 a.m. to 5:00 p.m.

May be required to work extended hours during peak periods.

Open to External and Internal

Salary Salary is commensurate based on qualifications and relevant experience up to $55,000.

Duration Funding expected to continue

Pay Basis Monthly

Benefits Eligible Yes

Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

https://www.uta.edu/hr/employee-benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

https://resources.uta.edu/hr/services/records/compensation-tools.php

University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary

To collaborate with the various CONHI Managers/Directors, Professors and Administrative Staff to make appropriate recommendations regarding human resource needs (such as APT, overage, and summer contracts) in a manner that aligns with university and college policies and priorities. Responsible for applying fundamental human resources practices and controls to a variety of college-level transactions. Must exercise independent thought, judgement, and attention to detail.

Essential Duties and Responsibilities

Human Resources:

Faculty

Work with departments on Academic Professional Track faculty (APT) appointment letters, analyze workload spreadsheets for soundness and create appointment letters accordingly, route for signature, track and manage process for Business Services to ensure eForms route to completion. Support the Dean’s office and leadership’s needs for human resource processing and appointments. Provide back up to the HR Generalist.

Staff

Work with Managers/Directors for staff hiring, including recruiting, navigating PeopleAdmin and moving candidates through the process, collaborate with the Search Chair and Committee. Track and monitor to ensure university hiring guidelines are followed within the needs of the college. Initiate reference checks, employment verifications, criminal background checks and offer letters. Initiate eForms and track through the approval process to ensure completion. Work with hiring manager to ensure hiring manager checklist has been consistently followed and the department is ready for the new staff member.

Community Building

Work in partnership with the HR Generalist on establishing onboarding events, HR oriented trainings, and other workshops across the college.

Records

Lead coordinator to ensure all faculty and staff digital files are up to date. Scan as needed to ensure all documents are in an electronic format. Follow university retention policies.

Review & Reporting:

Create dashboards for HR vacancy tracking for both faculty and staff positions, from posting through start date.

Run regular queries for up to date staffing rosters, work in partnership with College Business Officer and data analyst for annual reporting needs.

Create tracking mechanisms to ensure all appointment letters are fully processed.

Customer Service and Team Work:

Manage Standard Operating Procedures assigned to ensure they are always up to date with university expectations.

Be fully engaged, collaborative, and respectful while being a fully participating voice of the business services team, working to create and maintain a collaborative, team oriented and supportive environment.

Explain/train University and CONHI policies and procedures to resolve routine questions and problems escalate questions and problems to the Manager as needed.

Work in partnership with faculty and staff to ensure that established processes are meeting their needs.

Excellent customer service is a must with a mindset of support and empowerment.

Maintain close working relationships with all CONHI team members, including faculty, management, and staff .

Other:

Assists in ensuring that special projects and tasks are completed.

Performs other duties as required.

Stays current on appropriate knowledge through training and keeping abreast of changing policies.

Minimum Qualifications

Bachelors in business related field with two (2) years’ administrative experience or in lieu of degree, five (5) year’s administrative and Human Resource experience. proven initiative and problem solving.

Proven customer service skills and demonstrated ability to communicate and work with a broad range of people.

Solid attention to detail with organizational and prioritization skills.

Preferred Qualifications

Bachelors degree in business related field with five (5) years of experience in higher education with HR, procurement, PeopleSoft experience and UTA systems.

Knowledge, Skills and Abilities

Very detail oriented. Knowledge of general Human Resources operations.

Able to work quickly and effectively under pressure, use judgment in accomplishing tasks that are urgent or of a sensitive or confidential nature.

Seek out assistance with conflicting priorities, and follow establish business rules.

Appreciate and contribute to the overall team.

Demonstrate accountability in all work responsibilities.

Demonstrate proficiency with excel and word, and experience with other standard office programs.

Must be comfortable working in an environment where change in process/procedures is the norm.

Must be able to work independently while supporting the efforts of an overall team.

Willing to enhance personal knowledge, skills, and abilities as needed.

Adapt to changes in procedures and processes.

Be willing and able to successfully complete and maintain expert knowledge in uta systems.

Other Requirements

Working Conditions

Standard machines common to offices, knowledge of PC, CRT, and calculator.

Proficiency in all phases of the duties performed.

Employing department may require light typing.

Work in an office setting with working in a sitting position for possibly long periods of time.

Lift up to 10lbs.

Special Conditions for Eligibility

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .

Posting Detail Information

Number of Vacancies 1

Open Until Filled

Minimum Number of References Required 3

Maximum Number of References Accepted

Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk ().

1. What is the highest form of education you have attained? (Please specify in your resume)

2. High School Diploma

3. Associates degree

4. Bachelors Degree

5. Masters Degree or higher

6. How many years of general human resources experience?

7. 2-3 years

8. 4-5 years

9. 6 or more years

10. None

11. How many years of experience do you have working in higher education?

12. None/less than 1 year

13. 2 to 3 years

14. 4 to 5 years

15. 6 years or more

Documents Needed To Apply

Required Documents

1. Resume or CV

2. Cover/Interest Letter

3. Transcripts

Optional Documents