Housing Assignment Coordinator

Job Title

Housing Assignment Coordinator

Agency

Tarleton State University

Department

Residence Life

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

The Housing Assignment Coordinator, under general supervision, organizes and manages various programs and services, serving the students of assigned housing placement. This individual will work collaboratively with the Associate Director of Housing Operations and Administrative Services team to ensure that all housing assignments are made in a timely and effective manner. Residence Life meets the academic, social and personal needs of students living in campus housing while instilling values of learning, citizenship and acceptance through peer, faculty and staff engagement. Serves as a Campus Security Authority (CSA).

Primary Work hours are Mon-Fri; 8 AM-5 PM and ability to work evenings and weekends as work responsibilities require. Primary work location is Stephenville, Texas with periodic support at special events located at Tarleton Fort Worth. Must be able to work remotely at the request of the university.

Responsibilities:

30% Manages housing occupancy through housing and meal plan assignments. Input and update of offline rooms, inventories, and inspections. Facilitates housing operations. Assists in developing, updating, and interpreting departmental policies and procedures.

20% Coordinates and completes housing setup within StarRez such as building rate tables, building/floor tables, room attributes, and roommate tables. Facilitates the maintenance and continual updates of all systems including the purchase and creation of new modules or programs within StarRez.

15% Establishes working procedures for all aspects of the department in relation to computer entries and the system of placing and assessing changes to student accounts. Serves as liaison with Information Technology Services, Business Services, Financial Aid/Scholarships, Registrars Office, Athletics, Honors College, Student Accessibility Services, and Enrollment Management. Coordinates the development of various departmental reports with ITS, IR and others who require access to resident data tables. Coordinates the development of various departmental reports for housing systems, audits, and historical data.

10% Audits all contracts and billings, including housing and board plans, to assess accuracy for each resident. Maintains accurate capacity and occupancy records, including university and US census data. Analyzes occupancy trends and recommends occupancy strategies and solutions. Provides statistical analysis and reporting for enrollment and housing application trends. Develops and implements quality improvement plans to operational procedures and policies

10% Supervises the collection of student payments, posting to the appropriate accounts, and forwards payment and supporting documentation to Business Services.

10% Maintains responsibility for all website design and changes but will work collaboratively with the Occupancy Management team to define content and other materials. Monitors communications between all Housing and University Systems including Banner, Blackboard, Touchnet, CS Gold, Texan Sync and more as needed.

5% Serves as a representative of the Department of Residential Living & Learning on various University committees.

Required Education and Experience:

Bachelor’s degree or equivalent combination of education and experience.

Three years of higher education, student affairs or higher education housing experience (e.g. Housing, Residence Life, Student Activities, Career Services).

Required Knowledge, Skills and Abilities:

Knowledge of business communications and student information systems software; Demonstrated leadership skills; evidence of strong organizational and problem resolution skills; and excellent written and verbal communication skills. Ability to multitask and work cooperatively with others.

Preferred Education & Experience:

Master’s degree and more than three years of higher education, student affairs or higher education housing experience is preferred.

Advanced knowledge of Banner and Housing Module is preferred.

Institution Overview: A founding member of The Texas A&M System, Tarleton State University is breaking records — in enrollment, research, scholarship, athletics, philanthropy and engagement — while transforming the lives of over 18,000 students in Stephenville, Fort Worth, Waco, Bryan and online. For 125 years, Tarleton State has been committed to accessible higher education opportunities for all while helping students grow academically, socially and professionally through programs that emphasize real world learning and address regional, state and national needs.

Salary

The target base annual salary is commensurate with experience with a target base salary range of $47,000 – $51,700 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits – employee perks that help enrich, grow, and foster career and professional development:

Family Education Benefit (Tuition Scholarship) (https://www.tarleton.edu/scholarships/employees/) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!

Doctoral Educational Assistance (https://www.tarleton.edu/hr/doctoral-edu-guidelines/) – Full-time budgeted employees at all A&M System Universities, Agencies, and System Offices are qualified for reimbursement of tuition and mandatory fees. Eligibility: This program is applicable to the pursuit of a first doctorate degree only to full-time, budgeted employees who have been in a position no less than 2 long semesters. Click the link for additional details!

Employee Health, Wellness, and Financial Planning (https://www.tarleton.edu/hr/benefits/)

Fully covered employee health insurance

Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.

Dental insurance

Vision insurance

Retirement and Insurance programs

Paid Leave (https://www.tarleton.edu/hr/benefits/)

Tarleton employees enjoy one of the greatest PTO packages in the area!

Paid sick leave

Holiday pay

Vacation

Longevity pay

Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday!

Other

Complimentary tickets to all Athletic and Performing Fine Arts events!

Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.

Employee Wellness Release Time

Staff Gym Membership Discount with Campus Recreation

and other Tarleton Discounts

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via “Submit” action.

Employment applications must include:

Completed online application

Cover Letter / Letter of Interest addressing qualifications

Curriculum Vitae or Resume

At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

Founded in 1899, Tarleton State University a founding member of The Texas A&M University System, has a rich history and tradition through generations that have inspired educational excellence. Tarleton maintains a commitment to transformational student experiences and career readiness supported by engaged faculty, staff, and alumni mentors. Tarleton State University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), earned the prestigious designation of Doctoral Universities: High Research Activity by the Carnegie Classification of Institutions of Higher Education, and is a member of the NCAA Division I, Western Athletic Conference.

Strategic Planning for the Next Decade – Tarleton Forward 2030 (https://web.tarleton.edu/tarletonforward/)

All links will open to a new tab

Employee Services (https://www.tarleton.edu/hr/index.html)

Benefits

University Leadership (https://web.tarleton.edu/president/)

Research and Economic Development

Traditions and History (https://www.tarleton.edu/traditions/index.html)

Tarleton State University is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer. If you have questions about submitting your application, please contact employment@tarleton.edu .