Executive Assistant (UP&E)

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion (https://www.nbcuniversal.com/diversity-equity-inclusion) initiatives, coupled with our Corporate Social Responsibility (https://www.nbcuniversal.com/csr) work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world.

Universal Products & Experiences Overview:

Universal Products & Experiences (UP&E) globally drives the expansion and elevation of NBCUniversal’s iconic collection of brands, intellectual properties, characters, and stories based on the company’s extensive portfolio of properties created by Universal Pictures, Illumination, DreamWorks Animation and NBCUniversal Television and Streaming. The division executes this through innovative physical and digital products, engaging retail and product experiences across our expansive global theme park destinations (for both owned and 3rd party IP), location-based venues, e-commerce product platforms, and retailers around the world. Along with global brand strategy and creative, UP&E’s three lines of business include Consumer Products, Games and Digital Platforms, as well as Theme Parks Products & Retail. UP&E is a division of Universal Parks & Resorts, part of NBCUniversal, a subsidiary of Comcast Corporation. https://www.universalproductsexperiences.com/

Universal Products & Experiences is committed to attracting and retaining a diverse workforce of the highest caliber. We are committed to fostering equitable and inclusive environments that honor the experiences, perspectives, and uniqueness of each colleague.

It is the policy of NBCUniversal and NBCUniversals affiliated businesses to consider all qualified applicants for employment without regard to race, color, religion, national origin, sex (including pregnancy) sexual orientation, age, disability, veteran status or other characteristics protected by applicable law.

The Executive Assistant to the EVP, Global Franchise Strategy & Creative Brand Strategy is a dynamic and insightful individual who operates as a self-starter and will leverage their strong critical thinking skills to liaison with staff, executives, and senior leaders, and externally to provide high-level executive and office support with the goal of increasing the effectiveness and productivity of the executive.

This individual with excellent organizational & communication skills and a highly collaborative style to administer executive office support such as executive calendaring, meeting planning & coordination, travel administration, and executive planning and project updates. This individual will leverage their strong critical thinking, and proactive nature to assist the executive with overseeing some day-to-day business activities as they may arise.

This position is eligible for company-sponsored benefits, including medical, dental, and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page (https://www.nbcunicareers.com/benefits) of the Careers website.

Salary range: $60,000 – $80,000

Responsibilities include:

Oversee daily operations in collaboration with employees at various levels, and perform administrative tasks such as managing calendars, generating correspondence, maintaining hard copies and electronic files, planning and coordinating annual corporate meetings, and scheduling facilities.

Assist executive in determining and prioritizing business strategies based on their schedule and business demands.

Proactively escalate and resolve potential issues by calling them to the attention of the executive and identifying potential solutions.

Coordinates travel schedules and arrangements, collects required travel documentation

Prepares and processes expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to corporate credit card

Provide executives with recommendations and consultation to improve teamwork across the organization

Improve current processes and optimize organizational procedures for efficiency and productivity.

Qualifications/Requirements:

At least 3 years of experience in an executive support role providing support to multiple executives at a fast-paced company

Proficient in Microsoft Word, Outlook, PowerPoint, and Excel. Knowledge of all basic office equipment required

Experience in organizing and directing multiple teams and departments

Versatile abilities and extreme dedication to efficient productivity

Ability to work in a flexible manner in line with the organization’s objectives and willingness to undertake other duties as reasonably requested

Excellent verbal, written, and presentation communication skills

Comfortable dealing with multiple stakeholders through written and verbal communications

 Ability to produce clear and concise materials with the mentioned tools including trackers, presentations, agendas, and memos.

Additional Requirements:

Hybrid: This position has been designated as a hybrid, generally contributing from the office a minimum of three days per week. Hours are subject to change given the business/executives needs.

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.

NBCUniversals policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations by emailing AccessibilitySupport@nbcuni.com.