Administrative Assistant

[ADMINISTRATIVE ASSISTANT – HUNTINGTON BEACH, CALIFORNIA

[WEBCO HR, Inc. is seeking an Administrative Assistant to provide Construction Sales Office Support for one of our clients located in Huntington Beach, California.

[SUMMARY:
]{book=”” antiqua”,serif”=””}]{book=”” antiqua”,serif”=””}]{book=”” antiqua”,serif”=””}

The Administrative Assistant is crucial to the success of daily operations. While the Company will provide comprehensive training on their processes, they expect candidates to have a solid foundation in construction practices, particularly within the sub-contractor environment. This role requires strong organizational, communication, and relationship-building skills, with significant interaction across staff, customers, and external partners.

KEY RESPONSIBILITIES:

– Perform general office duties including managing calls, mail, email, calendars, and greeting visitors.
– Manage and maintain office supplies, receiving and shipping mail and packages.
– Assist all departments as needed, such as scheduling meetings, preparing reports, or organizing company events.
– Maintain proactive communication with customers and suppliers, following up on inquiries, and assisting the sales team in advancing bids and proposals.
– Support the collection and dissemination of bid requests and supporting documents.
– Maintain and update customer and project records, ensuring meticulous documentation and data integrity.

[REQUIREMENTS
[]{book=”” antiqua”,serif”=””}]{book=”” antiqua”,serif”=””}

– Minimum of 3 years experience within the construction sub-contractor environment or a related field with similar administrative demands.
– Proficiency in MS Office Suite (Word, Excel, Outlook, Teams), CRM, and Order Management software.
– Strong organizational skills with the ability to prioritize and manage time effectively.
– Excellent attention to detail and problem-solving abilities.
– Superior written and verbal communication skills.

COMPENSATION AND BENEFITS:

– Competitive hourly rate: $19.00 – $25.00, commensurate with experience.
– Comprehensive benefits package including health insurance, paid vacation, sick, and holidays, with opportunities for professional development, education, and advancement.

##

[THE COMPANY:

Our client has been a leader in the waste and linen chutes industry for 90 years. Operating under several DBAs, including Chutes, Compactors, Recycling Systems, e-commerce parts and repair services. They pride themselves on quality, innovation, and exceptional customer service. They have provided a continuous evolution in business and industry-leading design, engineering, manufacturing, installation, and consulting. They are the natio
]{book=”” antiqua”,serif”=””}