Accounts Payable Associate

Accounts Payable Associate

Posting Number C00372JP

Department Controllers Office

Job Summary

Bowdoin College is seeking an Accounts Payable Associate to assist in the transition to new software through September 30, 2025. The Accounts Payable Associate will supplement staffing in the Controller’s Office and will perform a wide variety of functions in accounts payable and accounting.

This position requires independent problem-solving, creative thinking, attention to detail, and excellent diplomacy skills in working with campus community colleagues. The ideal candidate desires to learn new software and has experience in accounts payable and accounting.

The Accounts Payable Associate will handle accounts payable functions, including but not limited to invoice and journal entries, invoice/expense imports, invoice mismatches/returns, supplier maintenance, statement reconciliation, expense report audits, payment settlements, and staff coverage. In addition, this position will assist with routine accounting tasks/projects.

Education/Skills Requirements

A high school diploma or GED equivalent is required

Applicants must possess the ability to maintain accurate and detailed financial records

Possess a high degree of “attention to detail” and confidentiality

Proficiency in computer systems (e.g., financial, spreadsheet, scanning)

Ability to work independently within a team atmosphere; and the ability to organize and prioritize multiple tasks

Proficiency with the common programs of Microsoft Office (Word, Excel, Outlook)

Excellent verbal, written, and customer service skills are necessary

Experience Requirements and/or Equivalents

A minimum of 2 years of experience in an office setting with a strong customer service orientation is required

Accounts Payable and/or bookkeeping experience is preferred

The successful candidate will be subject to a criminal history background check and credit check

Standard Work Days and Hours

Preferably first shift 8:30am – 4:00pm, Tuesday, Wednesday, and Thursday – 19 hours per week.

This position is in-person, on-site

About Bowdoin

Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Shift

Employment Category Casual

Benefits Eligible No

Pay Type Hourly

Background Check Package Requirements Support Staff Credit

Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No

Is a pre-placement physical required for this position? No

Posting Date 10/04/2024

Applications Accepted Until

Open Until Filled No

Type of Posting Internal/External

Special Instructions to Applicants

EEO Information

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

Supplemental Questions