Executive Assistant, Ethics & Compliance (hybrid)

Job Description Summary

Job Description

We are the makers of possible

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us.

Executive Assistant, Ethics & Compliance (hybrid)

Job Description

The Executive Assistant (EA) provides administrative support to the SVP, Chief Ethics, Compliance and Privacy Officer and the VP, Compliance Officer and Chief Regulatory Counsel. The SVP, Chief Ethics, Compliance and Privacy Officer has global responsibility for the Ethics Office, Privacy Office and Compliance teams and is the chair of the Company’s Compliance & Ethics Committee (C&E) and Policy Oversight Committee. The EA will assist in ensuring that all meetings are set up for administrative success and will directly participate in the planning and execution of these meetings.

The EA will interact with employees at all levels of the organization, including members of the BD Executive Team, as well as external contacts from BD’s Board of Directors, law firms and outside consultants.

The ideal candidate will be a detail-oriented professional with exceptional communication skills and the ability to manage multiple tasks efficiently. It is often the first point of contact for these teams and is expected to be a champion of BD culture, exhibiting behavior in line with our Core Values. This role requires a high level of discretion and the ability to handle confidential information with integrity and professionalism. The ideal candidate must be able to work independently and maintain a high degree of confidentiality in dealing with all correspondence, reporting, presentations, HR matters, Ethics and Compliance related materials, etc.

Key responsibilities:

Administrative Support : Provide comprehensive administrative support including managing calendars, scheduling meetings, coordinating travel arrangements, submitting expense reports, maintaining the department organizational charts, providing billing support in Legal Tracker and managing Teams sites for BD’s E&C and Regulatory Law teams.

E&C Support : Work closely with the E&C Leadership Team and provide support relating to routine and specific matters, including scheduling LT meetings, Town Halls, CLE training sessions, off-site meetings and Compliance and Ethics Committee meetings.

Regulatory Law Support : Schedule team meetings, team activities, and CLE training sessions; and assist with occasional special projects as needed.

Maintain skill levels with current technology used at BD.

Work closely with the executive assistants of senior BD leaders.

Minimum qualifications:

High school diploma/GED with formal training or equivalent work experience required. College degree preferred.

At least ten years relevant experience supporting senior executives in a global organization required.

A high-level of proficiency with Microsoft Office applications (Outlook, Word, Excel and PowerPoint) required.

Knowledgeable in scheduling domestic and international business travel and accommodations (including passports, visas, etc.), preparing, reconciling and maintaining expense reports.

Confidentiality is a must. This role will have access to highly confidential information (both organizational and personal) and this individual must be trusted to always maintain confidentiality of this information.

Must be able to project and present a professional image of the executive office.

Be someone who fosters a positive team atmosphere with a willingness to cooperate with other members of the administrative team when required

Excellent organizational skills required.

Preferred qualifications:

Proficiency in/Comfort with using various online resources and tools such as Workday, Concur, Buysmart (purchase requisitions, office supplies), and navigating Company intranet sites.

Experience with AI tools (such as Microsoft Copilot), Canva and online survey tools is a plus.

Be flexible to ad hoc requests for support for the good of the function and the business

Be able to handle many parallel tasks at once.

For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD’s Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.

Why Join Us?

A career at BD means being part of a team that values your opinions and contributions and that encourages you to bring your authentic self to work. It’s also a place where we help each other be great, we do what’s right, we hold each other accountable, and learn and improve every day.

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you’ll discover a culture in which you can learn, grow, and thrive. And find satisfaction in doing your part to make the world a better place.

To learn more about BD visit  https://bd.com/careers

Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

Primary Work Location

USA NJ – Franklin Lakes

Additional Locations

Work Shift

Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.