Talent Aqusition Specialist

Job Description

Job title Talent Acquisition Specialist

Reports to Talent Acquisition Manager

Department Human Resources

FLSA Status Full-Time, Non-Exempt Hourly Support Staff

Position Summary

The Talent Acquisition Specialist supports the Talent Acquisition Manager and Director of Human Resources in the day-to-day operations of the department. Primary responsibilities include focusing on recruitment and retention efforts, onboarding and new hire paperwork, orientations for new employees, managing temporary employees’ assignments and schedules, assisting with scheduling of student employees, and participating in recruitment efforts and activities. This position participates in HR-related training and development programs, helping to create and make improvements and efficiencies to our HR hiring and onboarding practices, and implementation of HR programs and HR documentation. The position is cross trained in administration of student scheduling, recruitment, training and development, and will provide support in various HR related administrative tasks.

Expected Hours of Work

This is a full time, non-exempt hourly position with a minimum requirement of 40 hours per week. Days and hours of work are Monday through Friday from 8am-4:30pm with occasional evening and weekend work required during peak periods and as job duties require. Additional hours are required at the start of school in August and January along with any special events held throughout the course of the year. Weekends and evenings are required during peak periods or as needed to support recruitment efforts.

Essential Functions

Develops and implements strategies for acquiring new talent with the Talent Acquisition Manager.

Analyzes our hiring and talent needs to anticipate hiring. Works closely with management to anticipate needs and fill positions.

Uses various diverse and creative methods to source qualified candidates.

Conducts a candidate screening process including resume screening, phone interview, and in person interview process on various roles within our organization.

Represents the organization at various job fair and hiring events including student focused events on campus to hire student employees.

Administrative functions including following the collective bargaining agreement for union job postings and bids, awarding of job bids and transfers.

Conducting and processing of background checks including but not limited to criminal background checks, department of motor vehicle checks, and reference checks on applicable employees.

Preparing and executing on-boarding paperwork (electronic and paper) as well as conducting in person orientations for new hires.

Executes orientation day basic training on company policies and procedures including taking the employee to their designation unit of work and providing them a brief introduction and tour of parking/entrance to the assigned operation. Requires ability to drive company vehicle to transport the new hires.

Working with the Talent Acquisition Manager to utilize temporary employment agencies for placement of temporary labor. This includes communication on a daily basis to the agencies of the organizational needs, screening and ensuring paperwork is completed, background checks are processed, assignments and schedules are provided, schedule and execute temporary orientations for new hires, and communication of any performance feedback or attendance concerns back to the agency in a timely manner.

Responsible for assisting with the hiring process and placement of student employees and assisting with student scheduling during peak periods.

Maintains a visible presence, responds to information requests which may include searching for answers with appropriate staff, including tickets that are submitted by employees, and shares HR-related information as required with HR and line leadership

Responsible for maintaining and updating all new hire paperwork and onboarding processes in print and electronically.

Processes various payroll forms and changes as required as well as employee resignation and termination letters/documentation as needed.

Maintains attendance tracking records.

Tracks probationary employees’ probationary periods as well as referral bonuses, processes payroll change forms as needed.

Cross trained on various tasks within the HR department and responsible for coverage of other employee’s duties as needed.

Assists other members of the Human Resources team when needed and performs other duties as assigned.

Education and Training

Bachelor’s degree in HR, Business or related field or equivalent years of experience

Minimum of 2 years’ experience in Human Resources

Desired Qualifications

Familiarity with food service or hospitality industry preferred

Experience establishing and maintaining relationships with individuals at all levels of the organization, in the business community, and with vendors

Strong computer skills and proficient with MS Office tools

Exceptional attention to detail while maintaining a big picture perspective

Excellent interpersonal and customer service skills

Ability to work independently; must be a self-starter with a proactive working style

Strong organization skills and ability to effectively handle multiple priorities and tasks

Excellent verbal and written communication skills

Ability to maintain confidential information

Valid driver’s license

Work Environment

The position operates in a professional office environment. This role routinely uses standard office equipment such as computers, photocopies, phones, filing cabinets, fax machines, etc.

The position requires travel between the three UB campuses using public transportation or your own personal vehicle. This position requires an onsite presence.

Physical and Mental Demands

Ability to stand and walk for a minimum of 8 hours

Must be able to see, speak, and use both hands or prosthetics that will enable the performance of necessary job functions

Occasionally required to sit, climb or balance; and stoop, kneel, crouch or crawl

While performing the duties of the job, the employee is regularly required to talk and hear

The position requires manual dexterity; auditory and visual skills, and the ability to follow written and oral instructions and procedures

The employee must frequently lift and or move up to 10 lbs. and occasionally lift and or move up to 25 lbs

Valid driver’s license and clean driving record required.

Ability to demonstrate safe driving practices.

Licensure/Certification

SHRM or HRCI certification preferred

Travel

Travel between UB campuses may be required. May need to attend conferences and/or special events

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Campus Dining and Shops is committed to ensuring equal employment opportunities without regard to an individuals race, color, national origin, sex, religion, age, disability, gender, pregnancy, gender identity, gender expression, sexual orientation, predisposing genetic characteristics, marital status, familial status, veteran status, military status, domestic violence victim status, or criminal conviction status. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely based upon a protected characteristic. Campus Dining and Shops policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.

Requirements