Lease Administrator

Job Description:

This is an exciting opportunity to work with one of the largest real estate owners in the Intermountain west. This role offers a great deal of opportunity to learn about commercial real estate and to be part of a team that works through many transactions each and every month. All of this while contributing and working towards providing a framework that will directly impact our mission of helping people live their healthiest lives!

Position Details:

The Lease Administrator is responsible for managing an assigned portfolio of leases. Oversight of the leases includes (a) input of newly executed contracts and agreements, (b) invoice and payment processing, (c) applicable reporting and analysis of existing data, (d) reconciliation of lease accounts, invoices, and rent rolls, (e) maintaining accurate totals of tenant improvement usage and outstanding balances plus requesting reimbursement when required, (f) working with accounts payable to ensure approvals and payments are completed and sent in a timely manner, (g) aiding the real estate team in the calculation and creation of intercompany agreements, and (h) ongoing testing, maintenance, upkeep, and other projects or tasks as delegated. This position coordinates with regional real estate directors, real estate team members, facility managers, compliance, accounting, CAD drafters, and accounts payable for related tasks and projects that fall within scope.

This role will work Monday-Friday during regular business hours. The incumbent for this role can work remotely.

Job Essentials

1. Ensure all real estate leases are appropriately and accurately managed and stored.

2. Perform the required analysis of leases to ensure lease agreements are compliant, current, and are in accordance with applicable policies and procedures.

3. Maintain an accurate record and documentation on all tenant improvements. Ensures refund requests are processed appropriately and coded to correct business unit, department, and project coding.

4. Create and edit intercompany use agreements under the direction of real estate team members. Helps with calculations using current published rates.

5. Create requests for vendor payment(s) of department invoices(s) on an as needed basis.

6. Assist real estate team members in negotiating and executing leases.

7. Work with AP to transition existing leases out of AP scheduler to utilize the real estate database interface for payment processing.

8. Perform testing and other required maintenance of development and testing environments to ensure upgrades can be installed without business interruption.

9. Create requests for vendor payments on non-leasing property maintenance such as utility and HOA charges when necessary.

10. Performs reconciliation of incoming invoices to ensure contractual obligations are being met and accounted for properly.

Minimum Qualifications

Experience working in computer, database, and leasing management.

Experience working at an intermediate skill level in word processing, spreadsheet, database, internet and e-mail, and scheduling applications.

Experience in a role requiring effective verbal, written, and interpersonal communication skills.

Preferred Qualifications

Real estate leasing knowledge/experience

Computer skills such as email, excel, adobe, web based applications, etc.

Physical Requirements:

Location:

Key Bank Tower, Peaks Regional Office

Work City:

Salt Lake City

Work State:

Utah

Scheduled Weekly Hours:

40

The hourly range for this position is listed below. Actual hourly rate dependent upon experience.

$26.84 – $42.28

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Learn more about our comprehensive benefits packages for our Idaho, Nevada, and Utah based caregivers (https://intermountainhealthcare.org/careers/working-for-intermountain/employee-benefits/) , and for our Colorado, Montana, and Kansas based caregivers (http://www.sclhealthbenefits.org) ; and our commitment to diversity, equity, and inclusion (https://intermountainhealthcare.org/careers/working-for-intermountain/diversity/) .

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

All positions subject to close without notice.