IT Expense Specialist

At Hy-Vee our people are our strength. We promise “a helpful smile in every aisle” and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.

Job Description:

Job Title: IT Expense Specialist

Department: IT

FLSA: Non-Exempt

General Function

The IT Expense Specialist supports indirect procurement for Hy-Vee and its subsidiaries. Specializing in technology related invoicing, budget preparation and procurement, this role works collaboratively across the organization. They ensure vendor products and services are purchased, charged, and categorized accurately. This role may support contract and vendor management. The IT Expense Specialist also assists IT leaders with expense management.

Core Competencies

Problem Solving

Communication

Organization

Collaborative

Time Management

Attention to Detail

Primary Duties and Responsibilities

Supports IT Leadership with processing of invoices for all technology products, ensures timely payment and correct

classification, billing to other business units.

Responsible for monthly reporting which includes the IT Profit & Loss Statement.

Provides quarterly and year end reporting for executives.

Provides status of statement of account, updates to vendors, conducts various spend queries

Maintain accurate records including contracts, invoices and purchase orders.

Purchase goods and services that meet the quantity and quality expectation of Hy-Vee

Answers inquires from internal partners, vendors, construction and third-party installers

Performs other job-related duties and special projects as required.

Knowledge, Skills, Abilities and Worker Characteristics

Commitment to the Hy-Vee Mission and a willingness to promote the values of the company

Strong verbal, written communication skills and interpersonal skills; ability to relate to and interact with others in a tactful, friendly, professional manner

Strong problem resolution skills. Ability to use available reports, identify trends, problems and issues that prevent or delay payment to vendors

Ability to communicate issues and facilitate issue resolution. Identifies the need to escalate to leadership when necessary

Ability to identify problems, develop and execute solutions

Strong computer skills in Microsoft office suite of programs including Word, Excel, PowerPoint, Teams, and Outlook

Preferred experience using SAP

Education and Experience

High school diploma or equivalent experience required; additional training or education from an accredited college or university preferred.Physical Requirements

Visual requirements include: ability to see detail at near range with or without correctionMust be physically able to perform light work: lifting no more than 20 pounds, with frequent lifting and carrying of objects of no more than 10 pounds; frequent standing or walking. May be required to lift objects of up to 40 pounds when assisting in mail roomMust be able to perform the following physical activities: stooping, kneeling, reaching, handling, grasping, feeling, talking, hearing, and repetitive motions

Working Conditions

The duties of this position are performed in a general office setting. There is frequent pressure to meet deadlines and handle multiple tasks in a day.

Equipment Used to Perform Job

PC with Microsoft Office programs, printer, Fax, telephone and copier

Confidentiality:

Has access to confidential information

Are you ready to smile, apply today.