ADMISSIONS AND RECRUITMENT COORDINATOR II

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Please see Special Instructions for more details.

Interested applicants are required to apply online and provide:

A cover letter addressing your education/experience as it applies to all minimum and preferred qualifications

A resume AND

A document listing the names and contact information for three professional references

In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether they meet any of the qualifications, they will be evaluated as not meeting such qualifications.

Apply electronically at: https://jobs.uwm.edu/postings/39484 by the application deadline date of October 27, 2024. Questions about this position should be directed to Coua Xiong at xion2447@uwm.edu (hietpacj@uwm.edu) .

Position Information

Posting Details

Official Job Title ADMISSIONS AND RECRUITMENT COORDINATOR II

Working Title: Recruitment, Communications, and Marketing Specialist

Position Number 02121290

Division School of Freshwater Sciences

Department B250100 FRESHWATER SCIENCES ADMIN

Position Type Non-Teaching Academic Staff

Appointment Type Fixed Renewable

Pay Basis Annual

Salary Grade 18

FLSA Status Exempt

Percent 100%

Posting Type Staff

UWM Description

The University of Wisconsin-Milwaukee ( UWM ) is Wisconsin’s second-largest university, with a unique dual mission of access and research to provide high-quality education for students from all backgrounds. UWM is one of 146 top research universities recognized as “R1” by the Carnegie Classification of Institutions of Higher Education. Along with its main campus in Milwaukee, UWM has a branch campus in Waukesha.

UWM celebrates, values and promotes the diverse voices and experiences of its students and employees and our community partners. We believe diversity enriches and strengthens our institution. UWM is committed to providing equitable access to opportunities for students and employees from every background. We aspire to create a campus climate that is welcoming to all. Learn more here: https://uwm.edu/community-empowerment-institutional-inclusivity/about/

School/College/Division Description

The School of Freshwater Sciences ( SFS ) at UWM is the only school in the nation dedicated solely to the study of freshwater issues. Its interdisciplinary research and education programs link science with action and are integrated across five majors areas: freshwater system dynamics, human and ecosystem health; freshwater technology; freshwater economics, policy, and management; and climate and atmospheric sciences. It is the School’s goal to be recognized world-wide as the source of expert knowledge on water issues and a catalyst for great ideas that change how people think about and manage water resources.

The School of Freshwater Sciences is based in the heart of Milwaukee’s Latinx community in the Harbor District. Our school facilities, including research vessels and laboratories, have direct access to the confluence of the Milwaukee, Menomonee and Kinnickinnic Rivers and Lake Michigan. The campus and greater Milwaukee communities offer strong opportunities for research collaboration and professional development.

Job Summary

Plans, develops, coordinates, manages, and executes the recruitment process for the freshwater sciences undergraduate programs at the School of Freshwater Sciences (55%). Prepare, manage, and implement the overall communications and marketing strategies and plans for the School of Freshwater Sciences (45%). The position will play an integral role in attracting and recruiting students, highlighting the exciting science taking place at the School of Freshwater Sciences to future students, scientists, alumni and other members of the public. In this role, you will take creative approaches to share information about the UWM School of Freshwater Sciences via email communications, social media, short reels or videos, web content, digital campaigns and other communication strategies. This position will work with internal partners in UWM’s Offices of Admissions, Marketing & Communications as well as offices internal to the school to collaborate on marketing efforts to our intended audiences. The ideal candidate for this position will:

have recruiting and communications or marketing experience

be outgoing and enthusiastic about interacting with prospective students, their parents, and the public about our programs and our science

create content to support marketing strategies

have a strong interest in supporting the mission of UW-Milwaukee.

Performance of duties:

55% Recruiting

Plans, develops, coordinates, manages, and executes undergraduate student recruitment

Represents the School to prospective students with a goal of attracting, admitting, and enrolling a talented, diverse student body

Counsels prospective students on educational and career opportunities

Identifies and engages in extensive recruitment events

Identifies and works with undergraduate student ambassadors for recruitment events

Identifies ways to promote recruitment initiatives using social media, email campaigns, and events

Schedules logistics and secures resources for events to promote the School

Plan, develop, coordinate, and edit communication and marketing plans for prospective students and families interested in School of Freshwater Sciences

Create, review, edit, and influence content of all marketing and communications materials targeting prospective or admitted students, regardless of source

Manages prospective student information and communications through Slate

Works closely with the Office of Undergraduate Admission visit programs, tours, and information sessions

45% Marketing and Communications

Develop, execute, monitor, and analyze effectiveness of communications and marketing initiatives and plans for the School of Freshwater Sciences’ programs through various mediums, utilizing appropriate technologies and techniques

Create and grow strategic goals based on market research, industry best practices, collaboration with campus and community partners, and university strategic plans to increase visibility of the School and its programs

Collect, prepare, summarize, and disseminate data and trends. Create bi-annual and annual reports.

Create content for and maintain website and social media

Work with UWM Marketing & Communications to create and evaluate digital and print publications that adhere to the UWM brand, with a focus on recruitment

Capture content for promotional materials such as interviews of students and scientists, video clips, or photos of classes and events for interesting written and visual content

Manage marketing budget

Knowledge, Skills, and Abilities:

Excellent oral and written communication skills: ability to effectively share information with internal and external audiences

Detail oriented: maintain a high level of detail and accuracy on all work projects and tasks.

Teamwork and interpersonal skills: create and manage collaborative relationships.

Execution & Initiative: Lead and facilitate implementation of effective recruitment, communications, and marketing strategies and initiate new approaches.

Excellent organizational skills and time-management skills: create and adhere to effective self-imposed project deadlines; ability to manage and prioritize multiple projects at once.

Ability to independently travel to and attend various classes and events at various times of the day including some evenings and weekends.

This position will also require driving to and from UWM main campus and the School of Freshwater Sciences along with driving a university owned or fleet vehicle.

Working Conditions:

Exposure to sitting at a computer for long periods of time.

Frequently standing and walking around campus and labs.

Much of the work is completed in-person, on-campus, with the option for some remote work.

Minimum Qualifications

1 year experience in communications, marketing, journalism, language arts, or a science position with significant communication experience

Must possess a valid Wisconsin Driver license (or other such valid operator’s permit recognized by the Wisconsin Department of Transportation) and be able to meet or exceed the minimum requirements for driving on state business as detailed here: https://uwm.edu/risk-management/drivers/

Preferred Qualifications

1 year of undergraduate recruitment experience for a natural science program

Experience with social media marketing, trends, and best practices

Experience planning recruitment or promotional events

Experience being a self-starter, working autonomously, and managing time appropriately

Experience in capturing and editing multi-media such as videography and photography

Experience in graphic design using Canva and/or Adobe products such as InDesign, Photoshop, or Illustrator

Experience working with content management systems (Slate, Word Press) and analytical tools (Google Analytics) to evaluate effectiveness

Experience working with HTML email systems

Proficient in Microsoft Office Products

Target Salary Range $45,000 – $55,000 (Final salary offer will be determined based on knowledge, skills, and experience)

Benefits and Total Rewards

As part of UWM’s commitment to supporting the success of our team members through positive experiences, employees are provided with Benefits to Benefit You and Your Life. UWM offers a comprehensive benefits package and contributes towards the cost of several benefit plans. Employees with a qualifying position also receive an extensive leave package (https://uwm.edu/hr/benefits/leave/) including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays. Please visit this link to view summary benefits information. (Compensation figures are for example purposes only.) UWM Benefits to Benefit You and Your Life (https://uwm.edu/hr/benefits-to-benefit-you-and-your-life/)

Application Instructions

Interested applicants are required to apply online and provide:

A cover letter addressing your education/experience as it applies to all minimum and preferred qualifications

A resume AND

A document listing the names and contact information for three professional references

In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether they meet any of the qualifications, they will be evaluated as not meeting such qualifications.

Apply electronically at: https://jobs.uwm.edu/postings/39484 by the application deadline date of October 27, 2024. Questions about this position should be directed to Coua Xiong at xion2447@uwm.edu (hietpacj@uwm.edu) .

Application Deadline 10/27/2024

Continuous (Open Until Filled?) No

If Continuous, Initial Review Date

Position Contact Name Coua Xiong

Contact Phone (414) 253-8850

Contact Email xion2447@uwm.edu

Application Notes

For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.

Legal Notices

AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Job Categories Communication/Public Relations, Admissions, Advertising/Marketing, Event Planning/Program Coordination, Extension, Outreach, and Public Engagement, External Relations, Office, Administrative, and Clerical Support

Applicant Documents

Required Documents

Cover Letter

References

Resume

Optional Documents