Administrative Assistant

JOB REQUIREMENTS: Position Overview Be The Difference Begins with Great
People. Are you looking for a new opportunity where you can make the
difference in the lives of students and faculty? Were always looking
for highly talented individuals to join our team people who think big,
care deeply, and believe in being the difference in their work and
community. We prioritize student success, access to education, and
service in our work to educate well-rounded servant leaders who
transform their fields, our society and the world. Our Catholic, Jesuit
approach emphasizes student engagement with the world around them and
formation of the heart and mind. We believe in our mission: The search
for truth, the discovery and sharing of knowledge, the fostering of
personal and professional excellence, the promotion of a life of faith,
and the development of leadership expressed in service to others. These
core values guide our relationships with our students, each other, and
our community. Marquette University offers a rich and competitive Total
Rewards package including medical, dental, vision, 403(b) with up to 8%
company match, 5 weeks of time off to start, and tuition benefits for
employees, spouses, and dependents with no payback requirement! For more
information, please view the 2024 Total Rewards Guide. The
Administrative Assistant provides support to a team, department, or
college, performing a variety of administrative responsibilities to
facilitate day-to-day operations, including tasks such as program
planning, budget administration, and personnel coordination. This role
interacts with both external and internal constituents, resolving
routine and non-routine issues. The Administrative Assistant provides
advanced administrative support to senior leadership positions or
departments, communicating with executives, faculty, staff, students,
families, and vendors. This is your next opportunity to join an
organization that invests in their employees career journey by
diversifying their skills, deepening their expert knowledge, encouraging
a healthy work-life balance, focusing on personal wellbeing, providing
leadership training, and sustaining a culture of respect and inclusion.
Duties and Responsibilities 1. Program Review Keep the program review
schedule up to date Support logistics of program review process,
including communications to unit leaders and program review council
members, scheduling external reviews, and processing payments. Organize
documentation of program review, including electronic filing of key
documents in the process 2. University Strategic Plan Schedule meetings
related to the strategic plan Send communications (emails/Marquette
Today posts) on behalf of strategic plan co-leads Update strategic plan
website and Teams site as requested Assist with tracking and updating
strategic plan progress 3. Data Request Management Monitor in-box
related to requests for data Assign data request to staff member as
appropriate Track status of data request and ensure appropriate
documentation is electronically filed 4. Office logistics Enter vacation
time in HR system Take meeting notes as directed Assist with scheduling
and planning aspects of unit events such as cross-campus training or
office retreats Assist with hiring process of student or staff employees
5. External Survey Logistics Monitor in-box related to external survey
requests and update project plan and timeline accordingly Coordinate
with staff member responsible and assist with data entry For the
remaining duties and responsibilities, please see Marquettes
employment page. It is the policy of Marquette University to provide
equal employment opportunities (EEO) to all employees and applicants
without regard to race, color, religion, sex, sexual orientation, gender
identity, national origin, disability, protected veteran status or any
other applicable federal or state-protected classification. Salary
In ormation Funding Source OTHER EXPERIENCE AND
QUALIFICATIONS: Required Knowledge, Skills and Abilities High school
diploma A minimum of 4 years of related administrative support
experience. Excellent written and verbal communication skills with the
ability to communicate with diverse constituents both internally and
externally. Excellent organizational and prioritization skills.
Proficient with finance and budget reporting. Knowledge of Microsoft
Word, Outlook, Excel, and calendar systems. Ability to maintain
confidentiality. Preferred Knowledge, Skills and Abilities Bachelors
degree APPLICATION INSTRUCTIONS: Apply Online:
https://employment.marquette.edu/postings/22025 Qualified females,
minorities, and special disabled veterans and other veterans are
encouraged to apply.