Posting Details

Posting Details

Position Information

Position Title Executive Assistant II (McQueary College of Health and Human Services)

Work Location Springfield Campus

Department McQueary College of Health & Human Services Administration

HR Home Department 020500 McQUEARY COLLEGE OF HLTH & HUMAN SVCS

Pay Grade 13

Proposed Salary $21.00 – $22.60/hour

Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants.

Appointment Type Full Time Regular

Exempt/Non-Exempt Non-Exempt

General Function

The Executive Assistant II relieves the Dean or Assistant Vice President of operational and administrative details and performs diverse and responsible administrative assistant functions that require contact with senior administrators, executives, directors, department heads, and other officials and a thorough knowledge of University policies, procedures and operations. The Executive Assistant II exercises initiative and judgment in supervising and managing daily office activities, programs, and projects, discretion in the dissemination of information to faculty, students, staff and the various publics served by the University, and coordination with subordinate administrative units of the University.

Description of Primary Duties

Serve as a communication liaison for the Dean’s Office, both within the college and across the University.

Complete or assure paperwork from college and college units is accurately completed, processed, logged, and filed

Purchase supplies when needed.

Evaluate all incoming new employee paperwork from college units. Confirm new employee eligibility by completing E-Verify process for college units.

Complete tasks for Pharm D Program, MSU Care Clinic, Simulation Lab, and PsyD Royalties Fund, as requested.

Support various budget processes within the college, including reviewing reports and determining appropriate amounts for transfers.

Supervise office student workers and graduate assistant, assigning tasks that align with their interests and strengths.

Provide support to administrative assistants across the college, including facilitating a monthly meeting and updating Admin Manual on an ongoing basis.

Attend meetings, as requested/needed, taking notes when requested.

Minimum Acceptable Qualifications

Education/Experience: A high school diploma or the equivalent and four years of administrative support or secretarial experience or an equivalent combination of education and experience is required. Experience in maintaining, monitoring, and reconciling financial records and accounts is preferred.

Skills: Effective verbal and written communication skills are required; effective interpersonal and organizational skills are required. Supervisory skills and the ability to train, assign work, and review the work of full- and part-time employees and student workers are required. The ability to maintain cost center financial records and accounts and prepare complex financial reports is required. Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain complex filing systems and records, and make mathematical calculations is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Effort: Administrative support positions are primarily sedentary. Administrative support positions require frequent keyboarding.

#LI-CP1

Additional Qualifications

Link to Job Description https://www.missouristate.edu/human/jobdescriptions/3425-executive-assistant-ii.htm

Open Date 08/19/2024

Close Date (If Close Date is blank then the posting is considered open until filled)

Special Instructions to Applicants

The first date of consideration is September 5, 2024 and review of applications will continue until the position is filled.

If you are meeting the minimum qualifications fully or partially with education, please attach a copy of your unofficial transcript with your application. Official transcripts required at time of hire, if applicable.

EO/AA and Diversity Statement

Non-Discrimination Statement

Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.

This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.

The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity/Affirmative Action/Minority/Female/Veterans/Disability/Sexual Orientation/Gender Identity employer. Inquiries concerning the complaint/grievance procedure related to sex discrimination, including sexual harassment and sexual assault, should be addressed to the Title IX Coordinator (https://www.missouristate.edu/TitleIX/default.htm) , Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, TitleIX@MissouriState.edu, 417-836-4252 (tel:1-417-836-4252) , or to the Office for Civil Rights. All other inquiries concerning the grievance procedure, Affirmative Action Plan, or compliance with federal and state laws and guidelines should be addressed to the Equal Opportunity Officer, Office for Institutional Equity and Compliance, (https://www.missouristate.edu/Equity/default.htm) Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, Equity@MissouriState.edu, 417-836-4252 (tel:1-417-836-4252) , or to the Office for Civil Rights. (Res. Board Policies No. 70-11; Bd. Min. 10-28-11.)

Background Check Statement

Employment will require a criminal background check at University expense.

Posting Detail

Posting Number 20240208FTS

Quicklink for Posting https://jobs.missouristate.edu/postings/76578

Supplemental Questions

Required fields are indicated with an asterisk ().

How did you hear about this vacancy?

Indeed

Linkedin

Missouri State University Website

Google

Employee Referral

HigherEdJobs.com

Personal Contacts / Networking

Print Publications

Diversity website posting

Job Board (CareerBuilder.com, Monster, etc.)

Other

Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.

(Open Ended Question)

Applicant Documents

Required Documents

Resume

Cover Letter

Optional Documents

Unofficial Transcripts – 1

Other Documents -1