Grant Senior Secretary

Posting Information

Posting Number2024743

Posting/Functional TitleGrant Senior Secretary

University Pay Plan TitleGrant Senior Secretary

LocationSan Marcos

DepartmentStudent Support Services

Recruitment TypeOpen to All

Job TypeFull-Time

Funding SourceGrant

Monthly Salary$2,600.00 – $3,166.67

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

High school diploma or equivalency.

Ability to manage multiple deadlines, tasks, projects, and assignments with minimal supervision.

Experience with budget management/reconciliations.

Ability to develop and maintain accurate and comprehensive records and files.

Effective writing and speaking skills.

Experience with computer software (Microsoft suite) and database management platforms.

Preferred Qualifications

Bachelor’s degree.

1-2 years’ experience in complex secretarial or administrative work in a fast-paced environment.

Experience working with federally funded programs or projects.

Bilingual candidates with Spanish proficiency.

Experience working with excel and or SAP to reconcile budgets, enter Purchase orders, requisitions, and other financial documents.

Job Description

This is a grant funded position; continuation of this position is contingent upon grant funding.

Reports to the SSS TRIO Program Director.

The Grant Secretary performs a variety of confidential and complex administrative duties requiring independent judgment and initiative in support of the Director and program staff.

May be required to work occasional nights and weekends.

Job Duties

Provide administrative support to program staff to include participant recruitment, selection, and service delivery.

Assist Director with reconciliation of program budgets. Submit monthly budget reports.

Maintain program files and review for completeness.

Assist program staff with maintenance of program database.

Adhere to and provide feedback on policies and procedures to ensure efficient office/program operations.

Perform other duties as assigned.

Additional Information to Applicants

Please include a cover letter that addresses how you meet the required and preferred qualifications in the order in which they are listed in this job posting.

Job Open Date09/05/2024

Job Close Date (posting closes at midnight)

Open Until FilledYes

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting NoticesYou will be required to electronically attach a resume and cover letter to your application.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

• Generous paid time off: vacation, holidays, sick days and many more!

• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

• An inclusive Bobcat community: join our many social networks offered on and off-campus

• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Linkhttps://jobs.hr.txstate.edu/postings/49248

Applicant Document