Administrative Assistant III

Posting Information

Posting Number2025058

Posting/Functional TitleAdministrative Assistant III

University Pay Plan TitleAdministrative Asst III

LocationSan Marcos

DepartmentInternational Affairs

Recruitment TypeOpen to All

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$3,333.33

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

High School Diploma

2 years experience in a complex administrative support role within a fast-paced environment

Ability to understand, interpret, and explain complex regulations or policies

Experience with budget management such as processing purchase orders, submitting invoices for payment, travel requests, and reconciling accounts via complex expense reports

Ability to multi-task under pressure and complete work within established deadlines

Superb attention to detail and problem-management skills

Demonstrate comfort and proficiency in working with numbers, including calculating costs, travel expenses, and reimbursements accurately and efficiently.

Proficient use of Microsoft Office which includes Outlook, Excel, and Word

Preferred Qualifications

Job Description

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Job Duties

Create requisitions, send invoices and POs for payments to vendors.

Monitor timely payments to vendors and update accounting spreadsheets.

Process faculty stipends by entering PCRs and track their approval.

Coordinate travel requests. This includes collecting and reviewing required travel documents, creating, and submitting travel requests based on the program budget, and assisting with the purchase of airfare.

Coordinate and submit complex expense reports in a timely manner, collecting receipts from faculty upon return and organizing their expenses following University travel policies and procedures.

Enter all Education Abroad courses in the University system and monitor course registration.

Oversee and maintain the student application system.

Review and process student applications.

Process application refunds.

Process Texas Guaranteed Tuition Plan – Texas Tomorrow Fund applications.

Assist with the processing of IEFS scholarships via data entry.

Generate and review multiple reports in SAP .

Assist in organizing and delivering information to faculty regarding Education Abroad programs.

Develop training to faculty and other stakeholders regarding internal procedures.

Regularly update knowledge of the university’s travel policies and procedures, and actively seek training opportunities to become proficient in managing travel requests, processing expenses reports, and ensuring compliance with institutional guidelines.

Additional Information to Applicants

Job Open Date10/08/2024

Job Close Date (posting closes at midnight)10/25/2024

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting NoticesYou will be required to electronically attach a resume, cover letter, and list of references to your application.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

• Generous paid time off: vacation, holidays, sick days and many more!

• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

• An inclusive Bobcat community: join our many social networks offered on and off-campus

• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Linkhttps://jobs.hr.txstate.edu/postings/50008

Applicant Document