Accounts Payable Specialist

Accounts Payable Specialist

Job Description

The major responsibility of this position will be to manage the full cycle of accounts payable processing and all related tasks in a timely, accurate, and efficient manner.

Review and process invoices for overhead costs, equipment, subcontracts, contracted services, and all other items applying company policies and procedures.

Utilize the purchasing system to ensure all invoices agree to purchase orders and work closely with the purchasing department to resolve discrepancies.

Ensure all invoices are properly and consistently coded to the general ledger to provide accurate financial data.

Ensure all sales and/or use tax has been appropriately applied to overhead and non-resale purchases.

Ensure that sales tax is not paid on purchases for resale.

Maintain knowledge of vendor terms to ensure timely payment and appropriate use of discounts.

Daily posting of invoices to ensure timely project and financial information.

Generate accounts payable and refund checks weekly and issue occasional checks upon immediate need.

Record ACH and wire payments daily.

Research vendor statements and respond to vendor inquiries on a timely basis.

Maintain paper and electronic records in accordance with company policies, including all paper and electronic filing, scanning, and storage.

Annually prepare new vendor files and destroy files following retention policies.

Perform monthly review of accounts payable list with attention given to credits that haven’t been used or refunded and aging invoices that haven’t been paid.

Assist in the preparation of 1099 forms for year-end.

Possess basic knowledge of accounting debits and credits as needed to correct accounts payable transactions through journal entries.

Work in a team environment with other Accounts Payable Clerks and provide backup as needed during fluctuating workload responsibilities and employment vacations and absences.

Willingness to engage, adapt, and accept change as it relates to improvements to Accounts Payable processes, procedures, and policies.

Provide assistance when requested for special projects.

Job Descriptions are not exhaustive lists of all skills, responsibilities, or efforts associated with a job.

Qualifications

2 years of Accounts Payable experience

OR 6 months of accounting related experience IF candidate has Associates Degree in Accounting

Preferred:

2 years of 3 way match invoice processing

Work Site

This is a hybrid position requiring some days on-site in Eden Prairie, Minnesota and some days remote.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.