Administrative Associate, College of Education – 1027026-6689

This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12264822 Administrative
Associate, College of Education

Education Administration

Great Minds Think Illinois

The College of Educations mission extends far beyond the classroom: we
aim to impact peoples lives locally, nationally, and globally. Our
world-class faculty and students lead scholarship on critical issues in
education and are committed to innovation and discovery. As a top-ranked
institution, we develop and apply new pedagogies and practices that
improve understanding-supporting traditional, blended, and online
learning. The Education at Illinois community shares the ideals of
respect for diverse ideas and social identities; dedication to community
engagement; and the responsibility to make scholarship accessible and
inclusive for all.

The University of Illinois at Urbana-Champaign is a land-grant, AAU,
high research activity institution. The University provides strong
support for research and opportunities for collaboration with leaders
across campus and in the field.

Job Summary

As a member of the Deans Office team reporting to the Assistant to the
Dean, the Administrative Associate (Business/Administrative Associate)
will provide administrative support to three Executive Leadership
Officer (ELO) positions: Associate Dean for Faculty Affairs; Associate
Dean for Research; and Visiting Executive Director of Centers and
Strategic Initiatives.

Duties & Responsibilities

ADMINISTRATIVE SUPPORT: All Executive Leadership Officer (ELO)
Positions

Represent the Executive Leadership Officer(s) to internal and external
constituencies.

Manage calendar, travel arrangements, and travel/expense reimbursements.

Apprise the ELOs of upcoming meetings, deadlines, and tasks.

Coordinate meetings, conferences, appointments, and visitors on behalf
of the ELOs, finalize and distribute meeting agendas and supporting
documentation.

Provide research and analysis to prepare briefing and/or meeting
materials for the ELOs.

Assist with planning and execution of assigned projects, including
workflow, correspondence, and task execution.

Assist Executive Officer(s) by coordinating and facilitating the
implementation of unit initiatives, strategic plans, and document
standard operating procedures.

Practice active listening to extract relevant information from
conversations, arrange the information efficiently, and take appropriate
action. Review meeting notes and other documents to determine
appropriate follow-up items.

Serve as a liaison for all units led by/reporting to the ELOs.

Assist with annual non-recurring budget preparation and oversee
expenditures for ELOs.

Maintain PCard and TCard and submit subsequent reconciliation of
expenditures.

Update and manage content/organization of the website as it relates to
each ELOs portfolio, with an eye for the continuous assessment and
improvement of the website.

STRATEGIC AND COMMITTEE SUPPORT

Specific Associate Dean for Faculty Affairs

Collaborate with Deans Fellow(s) and other Dean appointees. Assist
with planning and coordination of events and lectures, provide
programmatic support, and acclimate newly appointed fellows to college
level operational processes.

Provide support to the college Diversity, Equity, and Multicultural
Education (DEME) committee.

Specific to Associate Dean for Research

Coordinate and assist with RNUA process; including but not limited to,
conflict-of-interest, research space allocations, and onsite background
checks.

Provide support for the College of Education Research Committee,
including scheduling meetings and taking minutes.

Provide support to the Research Committee and the Office of Research in
the administration of research applications and awards, including
communicating wit applicants, sharing information, and maintaining a
record of award recipients.

Provide support to the College Space Committee, including scheduling
meetings and taking minutes.

Provide support for workshops and seminars in collaboration with other
Office of Research/Bureau of Educational Research (BER) and college team
members.

Provide support to the Office of Research/BER staff meetings
(scheduling, attending, minutes).

Specific to Visiting Executive Director for Centers & Strategic
Initiatives (C&SI)

Coordinate collaborative meetings across units within C&SI.

Maintain shared calendar for C&SI events and communicate major events
out to college and public, as needed.

DEANS OFFICE SUPPORT

Serve as backup for other Deans Office team members, as needed.

Minimum Qualifications

Bachelors degree in business administration, management, or a field
related to the position.

Two (2)