Project Manager – OVCIA Advancement Operations – 1027320-6689

This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12264812 Project Manager –
OVCIA Advancement Operations

Office of the Vice Chancellor for Institutional Advancement

University of Illinois Urbana-Champaign

Based in Urbana-Champaign, IL with hybrid/remote opportunities

The Office of the Vice Chancellor for Institutional Advancement (OVCIA)
at the University of Illinois Urbana-Champaign seeks a full-time Project
Manager to serve as an integral piece of the organization and process
management of the work of the Advancement Operations Team.

The University of Illinois Urbana-Champaign is a global, preeminent
university. Since its founding in 1867, it has earned a reputation as a
world-class leader in research, teaching, and public engagement. In
2022, the University successfully completed its most ambitious
philanthropic campaign, “With Illinois,” raising $2.7 billion during
the eight-year campaign and remains resolute towards its future
philanthropic efforts. Developing robust advancement operations
processes is critical towards fulfilling the Universitys Boldly
Illinois strategic plan and future fundraising campaign goals.

Organizational Relationships and Job Summary

As a member of the OVCIAs Advancement Operations Team, which consists
of the Strategic Engagement, Strategic Planning and Organizational
Development, and People Culture groups, the Project Manager will
provide strategic support as we seek to better document, communicate,
and analyze our growing portfolio of projects.

An important connection point between the Advancement Operations groups,
the ideal candidate will help create a working environment that produces
high caliber work and that embodies our advancement values: Exemplify
Integrity; Practice Empathy; Embrace Collaboration; Inspire Innovation,
and Enable Impact.

The Project Manager reports to the Senior Director of Advancement
Operations and will manage one direct report.

Job Summary

Will provide strategic support as we seek to better document,
communicate, and analyze our growing portfolio of projects.

Duties & Responsibilities

Project Management and Operational Support

– Develop and maintain a project management system that accurately
captures the projects happening across the Advancement Operations
team for easy access and reporting.
– Facilitate consistent and comprehensive project tracking through
close collaboration with Advancement Operations teammates.
– Connect regularly with project leads to monitor project progress and
deadlines, proactively addressing any potential delays when
possible.
– Serve as supervisor for one direct report, working closely with them
to delegate tasks needed for successful project execution across
advancement operations projects.

Stakeholder Coordination and Reporting

– Build and maintain collaborative relationships with team members and
advancement colleagues to facilitate collaboration and support
project success.
– Create and provide regular project status reports for a variety of
audiences to keep them informed of progress and impacts.
– Assist in preparing ad-hoc presentations or briefs, including but
not limited to those that outline project status, share results, or
share information about a process.

Documentation and Process Improvement

– Develop and enforce standardized documentation practices across
projects to ensure consistency and clarity.
– Ensure all projects are properly documented from initiation to
closure and that project documents, records, and data are organized
and easily accessible for team members and stakeholders.
– Facilitate regular project and process reviews, collecting and
analyzing results and feedback to inform future improvements and
identify opportunities for increased operationalization of projects.
– Develop documentation for staff on new processes and workflows,
ensuring smooth transitions and sustained effectiveness.

Impact in Your First Year

At Advancement at Illinois, we value our employees and provide resources
to help you continually learn and grow. We foster a strong,
collaborative community of people who are driven by their ability to
make a difference.

Within 3 months, youll:

– Become familiar with the strategy, values, and priorities of the
OVCIA and specifically the Advancement Operations team.
– Attend trainings, professional development, and networking
activities for newcomers within Advancement
– Meet regularly with colleagues across Advancement Operations to
begin to understand the work and current documentation systems of
the team

Within 6 months, youll:

– Facilitate consistent and comprehensive project tracking through
close collaboration with Advancement Operations teammates.
– Begin the process to choose and adopt a project management and
documentation system for the team.
– Coordinate, document, and help prioritize cross-functional projects
within Advancement Operations.

By the end of the first year, youll:

Cooperatively set annual goals with your supervisor.

Receive one-on-one coaching from P