Administrative Officer

Summary The position will routinely report to the Central Regional Airports Division Office (CE-600). The incumbent serves as a liaison between the Airports Division, Human Resources Office, Headquarters, and other regional organizations, in the execution of Division programs. Responsibilities FV-G Duties: Regional focal point responsible for soliciting data needed to prepare an annual budget. Makes recommendations, under the oversight of management, on the execution of the annual budget. With assistance from a senior analyst or management, tracks budget and makes recommendations to management on annual financial operating plans, quarterly reviews, and monthly budgetary requirements. Maintains fiscal controls (cuff records/spreadsheets) to ensure compliance with stated allocations and allotments. Tracks and monitors expenditures and makes recommendations based on trends, deficiencies, and known program requirements. Prepares and forwards requests for personnel action to HR for action. Assists managers with position descriptions, job analysis tools, and general correspondence required by HR for staffing and classification requests. Monitors and prepares appropriate documentation supporting procurement activities such as office supplies, materials, equipment, and contractual services. Monitors costs and tracks expenditures for budgetary purposes. Tracks goals and objectives, established by management, for the organization which are consistent with agency goals and objectives. Consults with manager prior to making recommendations and providing guidance to the administrative staff on procedural and policy matters related to the Division programs. FV-H Duties: Regional focal point responsible for soliciting data needed to prepare an annual budget. Responsible for making recommendations on the execution of the annual budget. Prepares annual financial operating plans, initiates and executes quarterly reviews, and completes monthly budgetary requirements. Maintains fiscal controls (cuff records/spreadsheets) to ensure compliance with stated allocations and allotments. Tracks and monitors expenditures and makes recommendations based on trends, deficiencies, and known or anticipated program requirements. Independently applies experience and knowledge to develop reports. Prepares and forwards requests for personnel action to AHR for processing. Assists managers with position description content and format, job analysis tools, and general correspondence required by AHR for staffing and classification requests. Works closely with the Airports budget team to ensure all hiring and recruitment activities and plans are developed and managed to applicable staffing levels; ensuring end-of-year hiring numbers are obtained and are consistent with Airports priorities. Develops and maintains specialized reports and metrics to improve resource utilization. Monitors and prepares appropriate documentation supporting procurement activities such as office supplies, materials, equipment, and contractual services. Monitors costs and tracks expenditures for budgetary purposes. Approves procurement requests, monitors costs, and tracks expenditures for budgetary purposes. Assists management in establishing and achieving goals and objectives for the organization, which are consistent with agency goals, and objectives. Makes recommendations and providing guidance to the administrative staff on procedural and policy matters related to the Division programs. Requirements Conditions of Employment We are not accepting applications from noncitizens. Qualifications Qualifications must be met by the closing date of this vacancy announcement. You must apply online to receive consideration. To qualify for this position at the FV-G level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-F, FG/GS-5-9 in the Federal Service. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience includes: experience compiling and tracking data to provide guidance and recommendations for organizational activities, organizing and maintaining records, applying established guidelines, working with multiple divisions and handling competing priorities. To qualify for this position at the FV-H level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-G, FG/GS-10/11 in the Federal Service. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience includes: experience tracking, preparing, and managing budgets, providing recommendations on budgetary requirements, organizing and maintaining annual budgetary records, interpreting and applying established guidelines; coordinating with multiple offices to accomplish assigned tasks and ensuring assigned tasks are completed based on priority and need of the office. Providing guidance on established administrative policies and procedures. The FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate. Education Education cannot be used for substitution for this position. Additional Information We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required. The U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family. The position may be filled at the FV-G or FV-H. Identification of promotion in the vacancy announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon the selectee meeting training, qualification requirements, and recommendation by the supervisor. Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA); listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration. Incomplete Applications: Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job. Qualification requirements must be met by the closing date of this vacancy announcement. Applicants may be asked to verify information on your application for employment with the FAA. Interviews: Some, all or none of the applicants may be interviewed. This position is covered by the FAA Core Compensation plan. This position is located in Kansas City, Missouri. This vacancy announcement may be used to fill future vacancies. This is not a bargaining unit position. Links to Important Information: Locality Pay, COLA