ADMINISTRATIVE ASSISTANT 4

ADMINISTRATIVE ASSISTANT 4

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ADMINISTRATIVE ASSISTANT 4

Salary

$2,602.00 – $4,682.00 Monthly

Location

Jackson, LA

Job Type

Classified

Job Number

VILLA/SB/20241015

Department

LDH-Office of Aging & Adult Services

Opening Date

10/15/2024

Closing Date

10/20/2024 11:59 PM Central

Description

Benefits

Questions

Supplemental Information

This vacancy is located at theLDH/OAAS/Villa Feliciana Medical Complex in East Feliciana parish, Jackson, Louisiana. This position may be filled by probation or promotion of a permanent state employee.

This position serves as an Administrative Secretary for the Assistant Administrator at Villa Feliciana Medical Complex, an acute and long term care hospital whose mission is to operate health care programs which provide medical care and treatment for residents with acute, subacute, and chronic illnesses and/or disabilities resulting from trauma or genetic defects.

The salary may be higher depending on experience.

Benefits of working as an Administrative Assistant at VFMC include flexible work hours, paid holidays, and paid time off.

Please make sure to list ALL work experience on your application. Failure to list all experience on your application may result in a lower classification and /or disqualification.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.

Focusing on Customers:The ability to serve the needs of those who support and/or rely on the services provided.

There is no guarantee that all participants will be interviewed. The hiring manager has 90 days from the closing date of the announcement to make a hiring decision. Should you be selected for an interview, you will be notified by the contact information listed on your application.

All Candidates for hire must undergo drug screening and background check.

No Civil Service testscore is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.

Resume’s WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

For further information about this vacancy contact:

OAAS/Villa Feliciana Medical Complex – Human Resources

Lacey Bradham, Sara Barton, Terrie David or Marianne Covington

5002 Highway 10, Jackson, LA 70748

225-634-4011

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Three years of experience in which clerical work was a major duty.

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To provide secretarial support for a high-level manager or low- to mid-level administrator, and in some cases, subordinate staff of that individual.

Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.

Level of Work:

Advanced.

Supervision Received:

General from a high-level manager or low- to mid-level administrator.

Supervision Exercised:

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Assistant 3 by the presence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.

Differs from Administrative Assistant 5 by the absence of responsibility for serving as special assistant to a classified/unclassified executive or high-ranking classified administrator.

Examples of Work

Responds to requests for information; may require interpretation of department rules and regulations.

Serves as liaison between supervisor and staff members.

Assesses importance of issues or conflicts, and briefs supervisor.

Schedule meetings and conferences within the agency, as well as with other agencies or private businesses for Administrative personnel. Attend when necessary.

Keep Associate Administrator’s calendar, reminding him of schedules and appointments, and making appointments in the prescribed manner.

Screen visitors and telephone calls to office, discerning purpose of contract, and either assisting or directing appropriately.

Act as liaison between Associate Administrator and various offices in State Government and the public.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

New Years Day

Martin Luther King, Jr. Day,

Mardi Gras,

Good Friday,

Memorial Day,

Independence Day,

Labor Day,

Veterans Day,

Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system

Teachers Retirement System of Louisiana (www.trsl.org),

Louisiana School Employees Retirement System (www.lsers.net), among others

01

Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. 1= I have no experience and/or am uncomfortable accepting direction 2= I have limited experience or require assistance to accept direction 3= I can accept direction 4= I can accept directions and help others improve their ability to accept direction

02

Explain your rating by providing specific and relevant examples in the box below.

03

Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. 1= I have no experience and/or am uncomfortable communicating effectively 2= I have limited experience or require assistance to communicate effectively 3= I can communicate effectively 4= I can communicate effectively and help others improve their communication

04

Explain your rating by providing specific and relevant examples in the box below

05

Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions. 1= I have no experience and/or am uncomfortable demonstrating accountability 2= I have limited experience or require assistance to demonstrate accountability 3= I can demonstrate accountability 4= I can demonstrate accountability and help others improve their ability to demonstrate accountability

06

Explain your rating by providing specific and relevant examples in the box below.

07

Have you ever been disciplined for any acts of resident abuse or neglect attributed to you?

Yes

No

08

Have you ever been aware of any acts of abuse or neglect and failed to report these acts?

Yes

No

09

Have you completed all experience and education sections of the application? A Resume will not be accepted in lieu of work experience.

Yes

No

10

Have you selected East Feliciana Parish as a parish you are interested in working in?

Yes

No

Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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