Human Resources Administrative Assistant

Under the supervision of the Human Resources Director, the Human Resources Assistant supports the department with administrative tasks related to compliance, hiring, onboarding, payroll, and personnel administration. This role involves handling sensitive and confidential information and interacting with internal and external customers while modeling City values. Key responsibilities include assisting with recruitment processes, maintaining employee records, managing HR communications, and supporting the overall effectiveness of the HR team.

Examples of Duties

– Maintain and update employee personnel files and records.
– Input and update data in HR systems (e.g., NeoGov).
– Prepare new hire and exit packets.
– Manage office supplies and ensure adequate stock levels.
– Create business cards for City personnel as needed.
– Prepare purchase authorizations and purchase orders.
– Sort and distribute incoming and outgoing mail.
– Maintain surcharge status documents.
– Manage logistics for the Citys onsite Spanish language classes.
– Screen incoming calls and provide HR-related information to customers as needed.
– Assist in coordinating employee meetings and events.
– Produce and maintain statistical reports for the HR department.
– Ensure labor law posters are up to date and properly displayed at City facilities.
– Maintain confidentiality of employee and organizational information.
– Stay informed on HR trends and assist with other administrative tasks as needed.
– Perform additional duties as assigned.

Typical Qualifications

– Strong verbal and written communication skills.
– Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe; experience with HRIS systems (e.g., NeoGov) is a plus.
– Strong organizational and time management skills.
– Ability to handle multiple assignments and prioritize tasks effectively.
– High attention to detail and accuracy in maintaining employee records.
– Ability to work independently with minimal supervision.
– Experience in generating reports and conducting audits while maintaining confidentiality.
– Excellent customer service skills, capable of interacting professionally in person, over the phone, and via email.
– Ability to lift up to 25 pounds and work for extended periods at a computer.

Education and Experience

– High School diploma or GED required.
– 1-2 years of relevant experience in an office or administrative role, preferably in HR. HR-related coursework or training is a plus.
– Ability to type at least 35 words per minute.
– Valid Texas Drivers License with a satisfactory driving record.
– Bilingual (English and Spanish) preferred.