Senior Executive Assistant – 874617

Senior Executive Assistant

## Job Description

Youre not the person who will settle for just any role. Neither are we. Because were out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, youll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, youll help us deliver better care for billions of people around the world. It starts with YOU.

We are looking for a team-oriented, highly organized, and proactive problem solver to provide a full range of executive support to Kimberly-Clarks Chief Finance Officer, as well as Senior leaders of the Global Finance Leadership (FLT) team. This position will report directly to the Chief Finance Officer (CFO), while also providing support to other Senior Leaders across the function and informal leadership/coaching to Executive Assistants within Finance.

The Senior Executive Assistants at Kimberly-Clark provide a broad range of skilled and confidential administrative support to ensure smooth operation of the business. The incumbent must maintain strong interpersonal relationships with senior leaders including ELT and employees at all levels of the organization maintaining a high level of confidentiality and trust.

In this role you will:

– Work closely and effectively with the CFO to keep themwell informed of upcoming commitments and responsibilities, following up appropriately. Act as a “barometer,” having a sense for the issues taking place in the environment and keeping the CFO updated.
– Make preparations for department, staff and other meetings including creating agendas, preparing any meeting materials/scorecards and or presentations, scheduling the conference space required, connecting meetings to the required technology, facilitating refreshments and may include managing the budget for these meetings and /or conference, Capture meeting minutes and action items during functional leadership staff and department meetings.
– Support travel scheduling, itinerary creation and any VISAs needed for domestic and international travel.
– Proactively communicates and coordinates with external agencies to ensure seamless travel logistics and positive experience for CFO.
– Support projects on an ongoing basis such as transformation initiatives, preparing for Board of Director meetings, ELT meeting prep or helping to prepare other meeting materials.
– Take initiative to prepare responses for signature and to assemble background information from many sources.
– Manage reconciliation of corporate credit cards for self and Executive(s), working with managers/supervisors and senior management to ensure the accuracy/timeliness of expense report submissions.
– Scheduling onsite/virtual interviews with candidates and scheduling the debrief.
– Manage Purchase Orders (POs) and Requisitions with external suppliers and vendors (ex: Guidant Global); Assists with statements of Work (SOWs) and Contractor onboarding for leaders.
– Support and sometimes lead on-boarding activities for Executive new hires.

About Us

Huggies. Kleenex. Cottonelle. Scott. Kotex. Poise. Depend. Kimberly-Clark Professional. You already know our legendary brandsand so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldnt exist without talented professionals, like you.

At Kimberly-Clark, youll be part of the best team committed to driving innovation, growth and impact. Were founded on more than 150 years of market leadership, and were always looking for new and better ways to perform so theres your open door of opportunity. Its all here for you at Kimberly-Clark.

Led by Purpose. Driven by You.

About You

You perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development.

You love what you do, especially when the work you do makes a difference. At Kimberly-Clark, were constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, youll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.

In one of our professional roles, youll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center. To succeed in this role, you will need the following qualifications:

– Associate degree, or equivalent experience and 8 years executive support experience in a corporate environment, supporting senior executive level leaders (i.e. Vice-Presidents or Officers)
– Intermediate skills in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint and Visio required.
– Highly resourceful team-player, with the ability to also be extremely effective independently.
– Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer/client service and response.
– Experience and knowledge with communication platforms (Zoom and Teams)
– Experience with Conference Room equipment, SAP, Workday and web based (Concur) travel and expense reporting system knowledge a plus.

Total Benefits

Here are just a few of the benefits youd enjoy working in this role for Kimberly-Clark. For a complete overview, see www.mykcbenefits.com.

Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions. Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.

Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents.

Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events.

Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare.

To Be Considered Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.

In the meantime, please check out the careers website.

And finally, the fine print.

For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world. We actively seek to build a workforce that reflects the experiences of our consumers. When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.

The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification