Vibee – Business Operations Coordinator

Job Summary:

WHO ARE YOU?

Do you enjoy live events? Do you excel in fast paced, creative environments? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for music and a love of the live event experience. Is this you? Read on…

WHO ARE WE?

Vibee builds unforgettable destination experiences for fans around the world. Founded by Live Nation, the world’s leading live entertainment company, and Insomniac, Vibee provides fans the opportunity to immerse themselves in the best music and entertainment events on land and sea. From curated activations to bespoke festival packages, Vibee creates transformative moments in the most sought after destinations.

THE ROLE

We are seeking a highly motivated and detail-oriented Business Operations Coordinator to support our Business Operations team. This role is integral to the efficient functioning of the company, focusing on the creation and management of BI tools and providing operational support across departments. You will work closely with various teams, providing insights through reporting tools created in Metabase and supporting operations with Microsoft Excel, Google Sheets, and project management applications. This position reports to the Senior Director, Business Operations, and is based in Las Vegas.

RESPONSIBILITIES

BI Tool Development & Management:

Consult with various departments to assess needs, identify opportunities, and implement solutions.

Create and manage customized reporting tools using Metabase.

Continuously optimize and update BI tools to meet evolving business needs.

Business Operations Reporting & Audits:

Create and maintain operational reports, audits, and checks using Metabase, Microsoft Excel, and Google Sheets.

Support regular data analysis to ensure accuracy and efficiency in reporting.

Develop and streamline processes to enhance operational efficiency.

Project Management & Deadline Support:

Assist with managing timelines and deadlines across various departments.

Use project management tools to track progress and ensure key milestones are met.

Coordinate with the Director of Business Operations and SVP of Business Operations on priority tasks and deliverables.

Cross-Departmental Support:

Provide support on ad hoc requests from other departments, helping them leverage data and reporting for better decision-making.

Facilitate communication and alignment across departments to streamline business operations.

Continuous Improvement:

Gather feedback on communication performance and suggest improvements.

Stay informed about industry trends and best practices to enhance communication effectiveness.

Other duties as required

QUALIFICATIONS

Bachelor’s degree in Business Administration, Operations Management, Data Analytics, or a related field.

1-3 years of experience in a business operations, data analysis, or similar role.

Proficiency with Metabase, Microsoft Excel, and Google Sheets is essential.

Experience with project management tools such as Asana or similar platforms is a plus.

Strong analytical and problem-solving skills with a focus on attention to detail.

Excellent verbal and written communication skills.

Ability to work independently as well as collaboratively with cross-functional teams.

Demonstrated ability to manage multiple tasks and meet tight deadlines.

Possess a strong work ethic with a high sense of responsibility in an ever-changing environment

Must be able to handle sensitive matters and exercise excellent judgment

Ability to work independently and within a team to juggle multiple prioritized tasks

WORK ENVIRONMENT

Must be able to tolerate loud noise levels & busy environments on site at our events

May sit for extended periods of time and work in drastic temperature climates onsite at our events

Must be willing to work during evening and weekend hours, as required, to meet deadlines

Must be willing to travel as required both domestically and abroad, if required

Must have a current passport and be able to travel worldwide without restriction

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Vibee for a visa.

EQUAL EMPLOYMENT OPPORTUNITYVibee strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

Hourly Pay Rate Range: $20.00 – $26.00 USD

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Vibee recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.